Caltrain Meetings (past)

JPB Finance Committee Meeting
Location
San Mateo County Transit District Headquarters 1250 San Carlos Ave.San Carlos, CA

You can download full agenda packets on our Board Meetings Calendar.

 

 

 

Board of Directors 2021

 

Devora “Dev” Davis, Chair

Steve Heminger, Vice Chair

Cindy Chavez

Jeff Gee

Glenn Hendricks

Dave Pine

Charles Stone

Shamann Walton

Monique Zmuda

 

Jim Hartnett

Executive Director

 

AGENDA

Peninsula Corridor Joint Powers Board


Finance Committee Meeting

 

Committee Members: Monique Zmuda (Chair), Jeff Gee, Glenn Hendricks

 

Due to COVID-19, this meeting will be conducted via teleconference only (no physical location) pursuant to the Governor’s Executive Orders N-25-20 and N-29-20. 

Directors, staff and the public may participate remotely via Zoom at https://zoom.us/j/93388927360?pwd=SFJranR4KzVURGlZVW5VUXJMZGIxQT09  or by entering Webinar ID: # 933 8892 7360, Passcode: 790810, in the Zoom app for audio/visual

capability or by calling 1-669-900-6833 (enter webinar ID and press # when prompted for

participant ID) for audio only.  The video live stream will be available after the meeting at http://www.caltrain.com/video-board-directors

 

Public Comments:   Members of the public are encouraged to participate remotely. Public comments may be submitted to publiccomment@caltrain.com prior to the meeting’s call to order so that they can be sent to the Board as soon as possible, while those received after an agenda item is heard will be included into the Board’s weekly correspondence and posted online at http://www.caltrain.com/about-caltrain/board-directors/meetings/board-directors.

Oral public comments will also be accepted during the meeting through *Zoom or via the teleconference number listed above.  Public comments on individual agenda items are limited to one per person PER AGENDA ITEM.  Use the Raise Hand feature to request to speak.  For public participants calling in, dial *67 if you do not want your telephone number to appear on the live broadcast.  Callers may dial *9 to use the Raise the Hand feature for public comment and press *6 to accept being unmuted when recognized to speak for two minutes or less.  Each commenter will be automatically notified when they are unmuted to speak for two minutes or less.  The Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting.

 

January 25, 2021 - Monday                                                                                   1:30 pm

1. Call to Order/Pledge of Allegiance

 

2. Roll Call

 

 

3.Swearing in of Glenn Hendricks, Santa Clara Valley Transportation Authority (VTA) Representative

 

4.Public Comment on Items not on the Agenda

Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be deferred for staff reply.

5. Approve Meeting Minutes of December 21, 2020

MOTION

6. Finance and Ridership Updates – COVID-19 (verbal update)

INFORMATIONAL

7. Accept Statement of Revenues and Expenses for the Period Ended December 31, 2020

MOTION

8. Authorization to Enter into Funding Agreements for the San Francisco Downtown Extension Project and Increase the Fiscal Year 2021 Capital Project Budget by $200,000 and Amend the Total Fiscal Year 2021 Capital Budget to $112,559,772

MOTION

9. Increase the Contract Change Order Authority for Construction of the 25th Avenue Grade Separation Project by $12,100,000 and Amend to Increase The Fiscal Year 2021 Capital Budget to Include $25,900,000 for the Project and Reflect a Cumulative Increase of $26,100,000 for a New Total Budget of $112,559,772

MOTION

10. Fuel Hedging Update

INFORMATIONAL

11. Committee Member Requests

 

12. Date/Time of Next Regular Finance Committee Meeting:Monday, February 22, 2021 at 1:30 pm via Zoom

 

13. Adjourn

 

 

 

 

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INFORMATION FOR THE PUBLIC

 

All items appearing on the agenda are subject to action by the Board.  Staff recommendations are subject to change by the Board. If you have questions on the agenda, please contact the JPB Secretary at 650.508.6242.  Agendas are available on the Caltrain website at www.caltrain.com.  Communications to the Board of Directors can be e-mailed to board@caltrain.com. Free translation is available; Para traducción llama al 1.800.660.4287; 如需翻译 请电1.800.660.4287

Date and Time of Board and Committee Meetings

JPB Board: First Thursday of the month, 9:00 am; JPB Finance Committee: Fourth Monday of the month, 1:30 pm. Date, time and location of meetings may be changed as necessary. Meeting schedules for the Board and committees are available on the website.

 

Location of Meeting

Due to COVID-19, the meeting will only be via teleconference as per the information provided at the top of the agenda.  The Public may not attend this meeting in person. *Should Zoom not be operational, please check online at http://www.caltrain.com/about-caltrain/board-directors/meetings/board-directors for any updates or further instruction.

 

Public Comment*

Members of the public are encouraged to participate remotely. Public comments may be submitted to publiccomment@caltrain.com  prior to the meeting’s call to order so that they can be sent to the Board as soon as possible, while those received during or after an agenda item is heard will be included into the Board’s weekly correspondence and posted online at http://www.caltrain.com/about-caltrain/board-directors/meetings/board-directors .

Oral public comments will also be accepted during the meeting through Zoom or the teleconference number listed above.  Public comments on individual agenda items are limited to one per person PER AGENDA ITEM and each commenter will be automatically notified when they are unmuted to speak for two minutes or less.  The Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting.

 

Accessible Public Meetings/Translation

Upon request, the JPB will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in and provide comments at/related to public meetings. Please submit a request, including your name, phone number and/or email address, and a description of the modification, accommodation, auxiliary aid, service or alternative format requested at least at least 72 hours in advance of the meeting or hearing. Please direct requests for disability-related modification and/or interpreter services to the Title VI Administrator at San Mateo County Transit District, 1250 San Carlos Avenue, San Carlos, CA 94070-1306; or email titlevi@samtrans.com; or request by phone at 650-622-7864 or

TTY 650-508-6448.

 

Availability of Public Records

Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at 1250 San Carlos Avenue, San Carlos, CA 94070-1306, at the same time that the public records are distributed or made available to the legislative body.

 


 

Agenda

JPB Citizens Advisory Committee
Location
San Mateo County Transit District Headquarters 1250 San Carlos Ave.San Carlos, CA

 

 

Items in bold are CAC member-requested presentations.

 

1. Pledge of Allegiance

2. Roll Call

3. Approval of Meeting Minutes of December 16, 2020

4. Public Comment for Items Not on the Agenda

Public testimony by each individual speaker shall be limited to three (3) minutes

5. Chairperson’s Report

6. Committee Comments

Committee members may make brief statements regarding correspondence, CAC-related areas of concern, ideas for improvement, or other items that will benefit or impact Caltrain service or the CAC, or request future agenda topics.

7. Bike Lockers (Dan Provence)

8. Transit Oriented Development (Melissa Jones)

9. Caltrain Construction Standards (Bin Zhang)

  1. 10. Staff Report (Joe Navarro)
    1. a) Customer Experience Task Force Update
    2. b) JPB CAC Work Plan Update

11. Date, Time and Place of Next Meeting

February 17, 2021 at 5:40 p.m., via Zoom teleconference or at the Bacciocco Auditorium, 2nd Floor, 1250 San Carlos Avenue, San Carlos, CA.

12. Adjournment

All items on this agenda are subject to action

 

CAC MEMBERS: San Francisco City & County: Martin Romo, Rosalind Kutler, Brian Shaw (Chair)
San Mateo County: Anna Cristina Dagum, David Tuzman, Adrian Brandt (Vice Chair),

Santa Clara County: Larry Klein, Patricia Leung, Patrick Flautt

 


INFORMATION FOR THE PUBLIC

If you have questions on the agenda, please contact the Committee Secretary at 650.508.6347 or cacsecretary@caltrain.com. Agendas are available on the Caltrain Web site at www.caltrain.com.

 

JPB and Citizens Advisory Committee (CAC) meeting schedules are available on the Caltrain Web site.

 

Date and Time of Regular Meetings

The JPB Citizens Advisory Committee (CAC) meets regularly on the third Wednesday of the month at 5:40 pm at the San Mateo County Transit District Administrative Building.

 

Location of Meeting

Due to COVID-19, the meeting will only be via teleconference as per the information provided at the top of the agenda. The Public may not attend this meeting in person.

 

Public Comment

Members of the public are encouraged to participate remotely. Public comments may be submitted to cacsecretary@caltrain.com prior to the meeting’s call to order so that they can be sent to the Committee Chair as soon as possible, while those received during or after an agenda item is heard will be included into the correspondence and posted online.

 

Oral public comments will also be accepted during the meeting through Zoom or the teleconference number listed above. Public comments on individual agenda items are limited to one per person PER AGENDA ITEM and each commenter will be automatically notified when they are unmuted to speak for three minutes or less. The Committee Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting.

 

Accessible Public Meetings/Translation

Written materials in appropriate alternative formats, disability-related modification/accommodation, as well as sign language and foreign language interpreters are available upon request; all requests must be made at least 72 hours in advance of the meeting or hearing. Please direct requests for disability-related modification and/or interpreter services to the Title VI Administrator at San Mateo County Transit District, 1250 San Carlos Avenue, San Carlos, CA 94070-1306; or email titlevi@samtrans.com; or request by phone at 650-622-7864 or TTY 650-508-6448

 

Availability of Public Records

All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at 1250 San Carlos Avenue, San Carlos, CA 94070-1306, at the same time that public records are distributed or made available to the legislative body.

 

 

 

You can download full agenda packets on our CAC Meetings Calendar page

 

 

 

Agenda

Caltrain Board Meeting
Location
San Mateo County Transit District Headquarters 1250 San Carlos Ave.San Carlos, CA

You can download full agenda packets on our Board Meetings Calendar.

 

 

BOARD OF DIRECTORS 2021

 

DAVE PINE, CHAIR

DEV DAVIS, VICE CHAIR

CINDY CHAVEZ

STEVE HEMINGER CHARLES STONE SHAMANN WALTON MONIQUE ZMUDA

 

JIM HARTNETT EXECUTIVE DIRECTOR

AGENDA

PENINSULA CORRIDOR JOINT POWERS BOARD

 

Due to COVID-19, this meeting will be conducted via teleconference only (no physical location)

pursuant to the Governor’s Executive Orders N-25-20 and N-29-20. 

Directors, staff and the public may participate remotely via Zoom at https://zoom.us/j/91412776292?pwd=cVdKa01PK2FKdm1CSUwwZXR3RmlkUT09

or by entering Webinar ID: 914 1277 6292, Passcode: 909765 in the Zoom app for audio/visual

capability or by calling 1-669-900-6833 (enter webinar ID and press # when prompted for

participant ID) for audio only. The video live stream will be available after the meeting at http://www.caltrain.com/video-board-directors

 

Public Comments:  Members of the public are encouraged to participate remotely. Public comments may be submitted to publiccomment@caltrain.com prior to the meeting’s call to order so that they can be sent to the Board as soon as possible, while those received during or after an agenda item is heard will be included into the Board’s weekly correspondence and posted online at http://www.caltrain.com/about-caltrain/board-directors/meetings/board-directors.

Oral public comments will also be accepted during the meeting through *Zoom or via the teleconference number listed above.  Public comments on individual agenda items are limited to one per person PER AGENDA ITEM.  Use the Raise Hand feature to request to speak.  For public participants calling in, dial *67 if you do not want your telephone number to appear on the live broadcast.  Callers may dial *9 to use the Raise the Hand feature for public comment and press *6 to accept being unmuted when recognized to speak for two minutes or less.  Each commenter will be automatically notified when they are unmuted to speak for two minutes or less.  The Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting.

 

January 7, 2021 – Thursday                                                                                  9:00 am

                                          PART I OF MEETING (CLOSED SESSION):  8:30 am 

 

Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board

 


 

1. Call to Order / Pledge of Allegiance

 

2. Roll Call

 

3. Oath of Office - San Mateo County Representative

 

 

3. General Counsel Report

Closed Session: Conference with Legal Counsel – Anticipated Litigation

Initiation of litigation pursuant to Government Code Section

54956.9(d)(4): One potential case

 

 

PART II OF MEETING (REGULAR SESSION): 9:00am

(or when Part I ends, whichever is later)

 

4. General Counsel Report – report out from Current closed session and

Previous closed sessions of December 3, 2020

  1. Closed Session: Conference with Legal Counsel – Anticipated LitigationInitiation of litigation pursuant to Government Code Section 54956.9(d)(4): One potential case
  2. Closed Session pursuant to Government Code Section 54956.8: Conference with Real Property Negotiators

Property: Parcels adjacent to Caltrain right-of-way in vicinity of Bayshore Station: San Francisco Property (APN 009-5102), San Mateo County Property (APNs 005-162-300,

005-162-320, 005-162-350, 005-162-360, 005-340-040, 005-340-090, 005-340-100,

005-350-070, 005-350-080.

Agency Negotiators: Joan L. Cassman, General Counsel, Brian Fitzpatrick, Director of Real Estate, and Gary Cardona, Manager, Capital Project Support & Property Management

 

INFORMATIONAL

5. Report of the Nominating Committee (Stone, Chavez, Heminger) -

Election of 2021 Officers

MOTION

6. Public Hearing and Adoption of Proposed Changes to Bicycle Parking Fees and Go Pass Pricing

a. Open Public Hearing

b. Present Staff Report

c. Hear Public Comment

d. Close Public Hearing

e. Board Discussion

RESOLUTION

7. Public Comment for Items Not on the Agenda

 

Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be

deferred for staff reply.

8. Consent Calendar

Members of the Board may request that an item under the Consent Calendar be considered separately

  1. Approve Regular Meeting Minutes of December 3, 2020

MOTION

b. Receive Key Caltrain Performance Statistics – November 2020

MOTION

c. Certify Results of Election on Measure RR Sales Tax

RESOLUTION

d. Adoption of 2021 Legislative Program

MOTION

e.Resolution of Appreciation for former Director Ron Collins

RESOLUTION

f.Resolution of Appreciation for former Director Jeannie Bruins

RESOLUTION

Approved by the Finance Committee (Dec 21)

 

g.Accept Statement of Revenues and Expenses for the Period Ended November 30, 2020

MOTION

h.Award a Sole Source Agreement to Howard Permut LLC to Provide Governance Advisory Services in the Not-To-Exceed Amount of $200,000

RESOLUTION

i.Authorization to Receive Funding and Amend the Fiscal Year 2021 Capital Budget to add $4,125,000 for a Total of $86,459,772 for the Atherton Caltrain Station Closure Project

RESOLUTION

j.On-Call Transportation Planning and Consultant Support Services Update

INFORMATIONAL

9. Report of the Chair

 

10. Report of the Executive Director

 

a.Peninsula Corridor Electrification Project (PCEP) Monthly Progress Report – December

INFORMATIONAL

b.Caltrain Positive Train Control (PTC) Project Update – December 2020

INFORMATIONAL

c.Report on the Executive Director Status

INFORMATIONAL

11. Report of the Citizens Advisory Committee

INFORMATIONAL

12. Report of the Finance Committee

 

a.Authorizing Execution of Amendment Five to the Contract for Provision of Rail Operations, Maintenance and Support Services with TransitAmerica Services, Inc. to Extend the Contract for Five Years through June 30, 2027

RESOLUTION

b.Award of Contract for Financial Audit Services

RESOLUTION

13. Increase the Total Project Budget Authority by $1,250,000 for the Marin and Napoleon Bridge Replacement Project (20-J-C-022)

RESOLUTION

14. Receive State and Federal Legislative Update

INFORMATIONAL

15. Correspondence

 

16. Board Member Requests

 

17. General Counsel Report

 

18. Date/Time of Next Regular Meeting: Thursday, February 4, 2021 at 9:00 am via Zoom

 

19. Adjourn

 

   


 

INFORMATION FOR THE PUBLIC

All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.

If you have questions on the agenda, please contact the JPB Secretary at 650.508.6242. Agendas are available on the Caltrain website at www.caltrain.com. Communications to the Board of Directors can be e-mailed to board@caltrain.com.

Free translation is available; Para traducción llama al 1.800.660.4287; 如需翻译 请电

1.800.660.4287

Date and Time of Board and Committee Meetings

JPB Board: First Thursday of the month, 9:00 am; JPB Finance Committee: Fourth Monday of the month, 1:30 pm. Date, time and location of meetings may be changed as necessary. Meeting schedules for the Board and committees are available on the website.

Location of Meeting

*Should Zoom not be operational, please check online at http://www.caltrain.com/about-caltrain/board-directors/meetings/board-directors for any updates or further instruction.

Public Comment*

Members of the public are encouraged to participate remotely. Public comments may be submitted to publiccomment@caltrain.com  prior to the meeting’s call to order so that they can be sent to the Board as soon as possible, while those received during or after an agenda item is heard will be included into the Board’s weekly correspondence and posted online at http://www.caltrain.com/about-caltrain/board-directors/meetings/board-directors .

Oral public comments will also be accepted during the meeting through Zoom or the teleconference number listed above.  Public comments on individual agenda items are limited to one per person PER AGENDA ITEM and each commenter will be automatically notified when they are unmuted to speak for two minutes or less.  The Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting.

Accessible Public Meetings/Translation

Upon request, the JPB will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in and provide comments at/related to public meetings. Please submit a request, including your name, phone number and/or email address, and a description of the modification, accommodation, auxiliary aid, service or alternative format requested at least at least 72 hours in advance of the meeting or hearing. Please direct requests for disability-related modification and/or interpreter services to the Title VI Administrator at San Mateo County Transit District, 1250 San Carlos Avenue, San Carlos, CA 94070-1306; or email titlevi@samtrans.com; or request by phone at 650-622-7864 or

TTY 650-508-6448.

 

Availability of Public Records

All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at 1250 San Carlos

 Avenue, San Carlos, CA 94070-1306, at the same time that the public records are distributed or made available to the legislative body.

 


 

Agenda