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Caltrain Board Meeting
Date: December 2, 2021
Time: 9:00 AM

 

*You can download full agenda packets on our Board Meetings Calendar *

Board of Directors 2021

 

Devora “Dev” Davis, Chair

Steve Heminger, Vice Chair

Cindy Chavez

Jeff Gee

Glenn Hendricks

Dave Pine

Charles Stone

Shamann Walton

Monique Zmuda

 

Michelle Bouchard

Acting Executive Director

 

 

  

AGENDA

PENINSULA CORRIDOR JOINT POWERS BOARD

 

Due to COVID-19, this meeting will be conducted via teleconference only (no physical location) pursuant to Assembly Bill 361 (Gov. Code section 54953).

Directors, staff, and the public may participate remotely via Zoom at https://zoom.us/j/91412776292?pwd=cVdKa01PK2FKdm1CSUwwZXR3RmlkUT09

or by entering Webinar ID: 914 1277 6292, Passcode: 909765 in the Zoom app for audio/visual

capability or by calling 1-669-900-6833 (enter webinar ID and press # when prompted for

participant ID) for audio only. The video live stream will be available after the meeting at http://www.caltrain.com/about/bod/video.html

 

Public Comments:  Members of the public are encouraged to participate remotely. Public comments may be submitted to publiccomment@caltrain.com prior to the meeting’s call to order so that they can be sent to the Board as soon as possible, while those received during or after an agenda item is heard will be included in the Board’s weekly correspondence and posted online at http://www.caltrain.com/about/bod/Board_of_Directors_Meeting_Calendar.html.

Oral public comments will also be accepted during the meeting through *Zoom or via the teleconference number listed above.  Public comments on individual agenda items are limited to one per person PER AGENDA ITEM.  Use the Raise Hand feature to request to speak.  For public participants calling in, dial *67 if you do not want your telephone number to appear on the live broadcast.  Callers may dial *9 to use the Raise the Hand feature for public comment and press *6 to accept being unmuted when recognized to speak for two minutes or less.  Each commenter will be automatically notified when they are unmuted to speak for two minutes or less.  The Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting.

 

 

 

December 2, 2021 Thursday                                                                                          

PART I OF MEETING (CALL TO ORDER):  9:00 am

 

1. Call to Order / Pledge of Allegiance

 

2. Roll Call

 

PART II OF MEETING (CLOSED SESSION): 9:05 am estimated

3.General Counsel Report – Closed Sessions:

 

  1. Closed Session: Conference with Legal Counsel – Anticipated Litigation. Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4): One potential case

 

Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board

 

 

 


PART III OF MEETING (REGULAR SESSION): 10:25 am estimated

 

*Please note that the estimated time for closed session is provided as a courtesy only. If closed session ends earlier than estimated, the Board will resume open session immediately upon the conclusion of closed session

 

4.General Counsel Report – Report Out from Above Closed Session

INFORMATIONAL

5. Public Comments for Items Not on the Agenda

Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a

response will be deferred for staff to reply.

6. Consent Calendar

Members of the Board may request that an item under the Consent Calendar be considered separately

a. Approve Regular Meeting Minutes of November 4, 2021 and Special Meeting Minutes of October 22, 2021

MOTION

b. Renew Resolution Finding a Proclaimed State of Emergency, Recommendation for Social Distancing, and Imminent Risks to Health and Safety from In-Person Meeting and Approve Meeting Remotely for 30 Days

 

RESOLUTION

c. Receive Caltrain Key Performance Statistics – October 2021

MOTION

d. Authorize Execution of a Contract with CDW Government LLC for Caltrain Rail Network Virtualization Project

RESOLUTION

e. Report of the Chief Financial Officer (CFO)

INFORMATIONAL

f. Accept Statement of Revenues and Expenses for the Period Ended October 31, 2021

MOTION

g. Award of Contract with Hobbs Investments, Inc. dba Am-Tran to Provide Mail Courier Services

RESOLUTION

h. Declaration of Intent of the JPB (Financing Reimbursement)

RESOLUTION

i. Fuel Hedging Update

INFORMATIONAL

j. State and Federal Legislative Update

INFORMATIONAL

k. San Francisco Railyards Preliminary Business Case (PBC) - Project Update

INFORMATIONAL

l. Capital Projects Quarterly Status Report – 1st Quarter Fiscal Year 2022

INFORMATIONAL

m. 2022 Draft Legislative Program

INFORMATIONAL

n. 22nd Street Station Americans with Disabilities Act (ADA) Access Improvement Feasibility Study

INFORMATIONAL

o. Metropolitan Transportation Commission (MTC)/Regional Update

INFORMATIONAL

7. Update on Caltrain Governance (pending)

MOTION

8. Reports

 

a. Report of the Citizens Advisory Committee

INFORMATIONAL

b. Report of the Chair (oral)

  1. Appointment of Nominating Committee for 2022 Officers

INFORMATIONAL

c.Report of the Transbay Joint Powers Authority (TJPA) (oral)

INFORMATIONAL

d. Report of the Executive Director

INFORMATIONAL

  1. Peninsula Corridor Electrification Project (PCEP) Monthly Progress Report – October

 

           ii. Update on Effect of Public Employees' Pension Reform Act (PEPRA) on Federal Funding for Caltrain Agencies

INFORMATIONAL

 

 

INFORMATIONAL

9. Change Management Board Process Overview (oral)

INFORMATIONAL

10. Correspondence

 

11. Board Member Requests

 

12. Date/Time of Next Regular Meeting: Thursday, January 6, 2022, at 9:00 am via Zoom (additional location, if any, to be determined)

 

13. Adjourn

 


INFORMATION FOR THE PUBLIC

All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. If you have questions on the agenda, please contact the JPB Secretary at 650.508.6242. Agendas are available on the Caltrain website at www.caltrain.com. Communications to the Board of Directors can be e-mailed to board@caltrain.com.

Free translation is available; Para traducción llama al 1.800.660.4287; 如需翻译 请电

1.800.660.4287

Date and Time of Board and Committee Meetings

JPB Board: First Thursday of the month, 9:00 am; JPB Finance Committee: Fourth Monday of the month, 2:30 pm; JPB WPLP Committee: Fourth Wednesday of the month, 3:00 pm.  The date, time, and location of meetings may be changed as necessary. Meeting schedules for the Board and committees are available on the website.

Location of Meeting

Due to COVID-19, the meeting will only be via teleconference as per the information provided at the top of the agenda. the Public may not attend this meeting in person. *Should Zoom not be operational, please check online at http://www.caltrain.com/about/bod/Board_of_Directors_Meeting_Calendar.html for any updates or further instruction.

Public Comment*

Members of the public are encouraged to participate remotely. Public comments may be submitted to publiccomment@caltrain.com  prior to the meeting’s call to order so that they can be sent to the Board as soon as possible, while those received during or after an agenda item is heard will be included into the Board’s weekly correspondence and posted online at http://www.caltrain.com/about/bod/Board_of_Directors_Meeting_Calendar.html .

Oral public comments will also be accepted during the meeting through Zoom or the teleconference number listed above.  Public comments on individual agenda items are limited to one per person PER AGENDA ITEM. Each commenter will be automatically notified when they are unmuted to speak for two minutes or less.  The Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting.

Accessible Public Meetings/Translation

Upon request, the JPB will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in and provide comments at/related to public meetings. Please submit a request, including your name, phone number and/or email address, and a description of the modification, accommodation, auxiliary aid, service or alternative format requested at least 72 hours in advance of the meeting or hearing. Please direct requests for disability-related modification and/or interpreter services to the Title VI Administrator at San Mateo County Transit District, 1250 San Carlos Avenue, San Carlos, CA 94070-1306; or email titlevi@samtrans.com; or request by phone at 650-622-7864 or

TTY 650-508-6448.

Availability of Public Records

All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that is distributed to a majority of the legislative body, will be available for public inspection at 1250 San Carlos

 Avenue, San Carlos, CA 94070-1306, at the same time that the public records are distributed or made available to the legislative body.