Past Board Meetings

Caltrain Board Meeting

BOARD OF DIRECTORS 2020

 

DAVE PINE, CHAIR

DEV DAVIS, VICE CHAIR

JEANNIE BRUINS

CINDY CHAVEZ RON COLLINS STEVE HEMINGER CHARLES STONE SHAMANN WALTON MONIQUE ZMUDA

 

JIM HARTNETT EXECUTIVE DIRECTOR

 

AGENDA

PENINSULA CORRIDOR JOINT POWERS BOARD

Due to COVID-19, this meeting will be conducted via teleconference only (no physical location) pursuant to the Governor’s Executive Orders N-25-20 and N-29-20.  Directors, staff and the public may participate remotely online via Zoom at the websites provided below for audio/visual capability or by calling the phone numbers listed below for audio only. The video live stream will be available after the meeting at http://www.caltrain.com/video-board-directors

 

Public Comments:  Members of the public are encouraged to participate remotely. Public comments may be submitted to publiccomment@caltrain.com prior to the meeting’s call to order so that they can be sent to the Board as soon as possible, while those received during or after an agenda item is heard will be included into the Board’s weekly correspondence and posted online at http://www.caltrain.com/about-caltrain/board-directors/meetings/board-directors.

 

Oral public comments will also be accepted during the meeting through Zoom or via the teleconference number listed above.  Public comments on individual agenda items are limited to one per person PER AGENDA ITEM.  Use the Raise Hand feature to request to speak.  For public participants calling in, dial *67 if you do not want your telephone number to appear on the live broadcast.  Callers may dial *9 to use the Raise the Hand feature for public comment.  Each commenter will be automatically notified when they are unmuted to speak for two minutes or less.  The Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting.

 

July 9, 2020 – Thursday                                               

                                                   PART I OF MEETING: *8:30 a.m. (special start time)

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Connect for audio capability only by calling 1-669-900-9128, Webinar ID: #944 7682 8247.

1. Call to Order / Pledge of Allegiance

 

2. Roll Call

 

3. General Counsel Report

 

  1. Closed Session: Conference with Legal Counsel – Anticipated Litigation.Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): One potential case

 

Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.

 


 

PART II OF MEETING: 9:30 a.m. or upon the conclusion of Part I of the Meeting, whichever is later

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3. 3. General Counsel Report, continued

b. Report from Closed Session during Part I of Meeting

 

4. Public Comment for Items Not on the Agenda

 

Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be deferred for staff reply.

5. Consent Calendar

 

Members of the Board may request that an item under the Consent Calendar be considered separately

 

a. Approve Regular Meeting Minutes of June 4, 2020

MOTION

b. Receive Key Caltrain Performance Statistics

INFORMATIONAL

c. Receive State and Federal Legislative Update

INFORMATIONAL

Approved by the Finance Committee

 

  1. Accept Statement of Revenues and Expenditures for May 2020

MOTION

  1. Award of Contract for Caltrain Naming Rights and Sponsorship Consulting Services

RESOLUTION

  1. Authorize Amendment to Contract to Operate the San Francisco Caltrain Bicycle Parking Facility

RESOLUTION

  1. Authorize Execution of Funding Agreement with the Metropolitan Transportation Commission for Clipper START, the Regional Means-Based Fare Pilot Program

RESOLUTION

  1. Authorize Execution of Amendment 2 of the Amended and Restated Clipper Memorandum of Understanding

RESOLUTION

  1. Approve and Ratify Fiscal Year 2021 Insurance Program

RESOLUTION

Approved by the Work Program-Legislative-Planning Committee

 

  1. Approval of Amended and Restated Cooperative Agreement for Participation in Phase II of the San Jose Diridon Integrated Station Concept Plan

RESOLUTION

  1. Call for Public Hearing on August 6, 2020 on Potential Closure of the Atherton Station and Related Service Changes

MOTION

6. Award of Contract for Marin and Napoleon Street Bridge Replacement Project for $8,907,901

RESOLUTION

7. Report of the Chair

INFORMATIONAL

  1. Local Policy Maker Group (LPMG)

INFORMATIONAL

  1. Report of the Executive Director

INFORMATIONAL

  1. Caltrain Positive Train Control (PTC) Project Update – June 2020

INFORMATIONAL

  1. Monthly Peninsula Corridor Electrification Project (PCEP) Report

INFORMATIONAL

  1. Report of the Citizens Advisory Committee

INFORMATIONAL

  1. SB 797 Update

INFORMATIONAL

  1. Caltrain Business Plan and COVID-19 Recovery Planning Update

INFORMATIONAL

  1. Governance Update

INFORMATIONAL

  1. Report of the Finance Committee

INFORMATIONAL

  1. Report of the Work Program-Legislative–Planning (WPLP) Committee

INFORMATIONAL

  1. Correspondence

 

  1. Board Member Requests

 

  1. General Counsel Report

 

  1. Date/Time of Next Regular Meeting: Thursday, August 6, 2020 at 9:00 am via Zoom

 

  1. Adjourn

 

   

INFORMATION FOR THE PUBLIC

All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.

If you have questions on the agenda, please contact the JPB Secretary at 650.508.6242. Agendas are available on the Caltrain website at www.caltrain.com. Communications to the Board of Directors can be e-mailed to board@caltrain.com.

Free translation is available; Para traducción llama al 1.800.660.4287; 如需翻译 请电

1.800.660.4287

Date and Time of Board and Committee Meetings

JPB Board: First Thursday of the month, 9:00 am; JPB Finance Committee: Fourth Monday of the month, 2:30 pm. Date, time and location of meetings may be changed as necessary. Meeting schedules for the Board and committees are available on the website.

Location of Meeting

Due to COVID-19, the meeting will only be via teleconference as per the information provided at the top of the agenda. the Public may not attend this meeting in person.

Public Comment*

Members of the public are encouraged to participate remotely. Public comments may be submitted to publiccomment@caltrain.com  prior to the meeting’s call to order so that they can be sent to the Board as soon as possible, while those received during or after an agenda item is heard will be included into the Board’s weekly correspondence and posted online at http://www.caltrain.com/about-caltrain/board-directors/meetings/board-directors .

Oral public comments will also be accepted during the meeting through Zoom or the teleconference number listed above.  Public comments on individual agenda items are limited to one per person PER AGENDA ITEM and each commenter will be automatically notified when they are unmuted to speak for two minutes or less.  the Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting.

Accessible Public Meetings/Translation

Upon request, the JPB will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in and provide comments at/related to public meetings. Please submit a request, including your name, phone number and/or email address, and a description of the modification, accommodation, auxiliary aid, service or alternative format requested at least at least 72 hours in advance of the meeting or hearing. Please direct requests for disability-related modification and/or interpreter services to the Title VI Administrator at San Mateo County Transit District, 1250 San Carlos Avenue, San Carlos, CA 94070-1306; or email titlevi@samtrans.com; or request by phone at 650-622-7864 or

TTY 650-508-6448.

 

Availability of Public Records

All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at 1250 San Carlos

 Avenue, San Carlos, CA 94070-1306, at the same time that the public records are distributed or made available to the legislative body.

 

 

You can download full agenda packets on our Board Meetings Calendar.

 

Agenda

SamTrans Board Meeting

 

SAN MATEO COUNTY TRANSIT DISTRICT

A G E N D A

  BOARD OF DIRECTORS MEETING

Due to COVID-19, this meeting will be conducted via teleconference only (no physical location) pursuant to the Governor’s Executive Orders N-25-20 and N-29-20.

Directors, staff and the public may participate remotely via Zoom at the websites provided below for audio/visual capability or by calling the phone numbers listed below for audio only. The video live stream will be available after the meeting at http://www.samtrans.com/about/boardofdirectors/video.html.

 

WEDNESDAY, JULY 8, 2020

PART I OF MEETING: 2:00 pm

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1.       CALL TO ORDER/PLEDGE OF ALLEGIANCE

2.       ROLL CALL

3.       CONFERENCE WITH LEGAL COUNSEL

a.    Closed Session: Conference with Labor Negotiator Pursuant to Government Code Section 54957.6

Agency-designated Representative: Pat Glenn

EmployeeOrganization: Amalgamated Transit Union, Local 1574 (Bus Operators, Mechanics,Utility Workers, Storeskeepers, and Customer Service Representatives)

 

PART II OF MEETING: 2:30 pm or upon conclusion ofPart I of the meeting, whichever is later

Connect for audio/video capability at https://zoom.us/j/95197636751

Connect for audio capability only by calling 1-669-900-9128, Webinar ID: 9519763 6751

 

3.       CONFERENCE WITH LEGAL COUNSEL (continued)

b.     Open Session: Report from Closed Session During Part I of Meeting

4.       consent calendar

MOtion

a.     Approval of Minutes of the Board of Directors Meeting of June 3, 2020

b.     Acceptance of Statement of Revenues and Expenses for May 2020

c.     Authorize an Amendment to the Contract with Wipro, LLC, for PeopleSoft Hosting and Application Support Services

d.     Authorize an Amendment to Extend the Contract with C.A.R.E. Evaluators for ADA Paratransit Eligibility Evaluation Services

5.       public comment FOR ITEMS NOT ON THE AGENDA

Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be deferred for staff reply. 

6.       REPORT OF THE CHAIR

7.       REPORT OF THE GENERAL MANAGER/CEO

a.    SamTrans Scenario Planning Update

8.       BOARD MEMBER REQUESTS/COMMENTS

9.       RECESS TO COMMITTEE MEETINGS

A.  COMMUNITY RELATIONS COMMITTEE / COMMITTEE OF THE WHOLE*

(M. Fraser, Chair, R. Guilbault, J. Powell)

 

1.     Call to Order

MOTION

2.     Approval of Minutes of Community Relations Committee Meeting of June 3,2020

INFORMATIONAL

3.     Accessible Services Update

4.     Paratransit Coordinating Council Update

5.     Citizens Advisory Committee Update

6.     Multimodal Ridership Report – May 2020

7.     Adjourn

B.   FINANCE COMMITTEE / COMMITTEE OF THE WHOLE*

(J. Powell, Chair, R.Collins, C. Stone)

 

1.     Call to Order

MOTION

2.     Approval of Minutes of Finance Committee Meeting of June 3, 2020

3.     Award of Contract for the Purchase and Delivery ofFourteen 2019 Paratransit Minivan Vehicles and Disposition of Fourteen 2014Paratransit Minivan Vehicles

4.     Approval and Ratification of the Fiscal Year 2021 District Insurance Program

5.     Authorize Execution of Amendment 2 of the Amended and Restated Clipper Memorandum of Understanding

6.     Rejection of Bids from Banner Uniform Center, Galls, LLC,and Murphy & Hartelius/M&H Uniforms and Authorize Negotiation of Contract for Bus Operator Uniforms on the Open Market

7.     Adjourn

C.  LEGISLATIVE COMMITTEE / COMMITTEE OF THE WHOLE*

(R. Collins, Chair, M.Fraser, P. Ratto)

 

1.      Call to Order

MOTION

2.     Approval of Minutes of Legislative Committee Meeting of June 3, 2020

INFORMATIONAL

3.     State and Federal Legislative Update

4.     Adjourn

 

10.     RECONVENE BOARD OF DIRECTORS MEETING

11.     MATTERS FOR BOARD CONSIDERATION: COMMUNITY RELATIONS COMMITTEE

SUBJECTS DISCUSSED

a.    Accessible Services Update

b.    Paratransit Coordinating Council Update

c.    Citizens Advisory Committee Update

d.    Multimodal Ridership Report – May 2020

12.     MATTERS FOR BOARD CONSIDERATION: FINANCE COMMITTEE

RESOLUTIONS

a.     Awarding a Contract to Creative Bus Sales, Inc., for the Purchase and Delivery of 14 Braun Paratransit Vehicles for a Not-to-exceed Amount of $882,894 and Authorizing the Disposition of 14 Surplus 2014 El Dorado Paratransit Vehicles

b.     Approving and Ratifying the Insurance Program for Fiscal Year 2021

c.     Authorizing Execution of Amendment 2 of the Amended and Restated Clipper® Memorandum of Understanding with the Metropolitan Transportation Commission and Bay Area Transit Operators

MOTION

d.     Rejection of Bids from Banner Uniform Center, Galls, LLC, and Murphy & Hartelius/M&H Uniforms and Authorize Negotiation of Contract for Bus Operator Uniforms on the Open Market

13.     MATTERS FOR BOARD CONSIDERATION: LEGISLATIVE COMMITTEE

SUBJECT DISCUSSED

a.    State and Federal Legislative Update

 

14.     GENERAL COUNSEL REPORT

a.    Closed Session – Anticipated Litigation: Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4):  One Potential Case

b.    Open Session: Report from Closed Session

15.     COMMUNICATIONS TO THE BOARD OF DIRECTORS

 

16.     DATE, TIME AND PLACE OF NEXT REGULAR MEETING – Wednesday, August 5, 2020 at 2:00 pm, via Zoom teleconference

17.     ADJOURN

You can download full agenda packets on our Board Meetings Calendar

 

Agenda