Past Board Meetings

Caltrain Board Meeting
Location
San Mateo County Transit District Headquarters 1250 San Carlos Ave.San Carlos, CA

BOARD OF DIRECTORS 2020

 

DAVE PINE, CHAIR

DEV DAVIS, VICE CHAIR

JEANNIE BRUINS

CINDY CHAVEZ RON COLLINS STEVE HEMINGER CHARLES STONE SHAMANN WALTON MONIQUE ZMUDA

 

JIM HARTNETT EXECUTIVE DIRECTOR

AGENDA

PENINSULA CORRIDOR JOINT POWERS BOARD

Due to COVID-19, this meeting will be conducted via teleconference only (no physical location) pursuant to the Governor’s Executive Orders N-25-20 and N-29-20.  Directors, staff and the public may participate remotely via Zoom at https://samtrans.zoom.us/j/93207729581 for audio/visual capability or by calling 1-669-900-9128, Webinar ID: #932 0772 9581 for audio only. The video live stream will be available during or after the meeting at http://www.caltrain.com/about-caltrain/video-board-directors

 

Public Comments:  Members of the public are encouraged to participate remotely. Public comments may be submitted to publiccomment@caltrain.com prior to the meeting’s call to order so that they can be sent to the Board as soon as possible, while those received during or after an agenda item is heard will be included into the Board’s weekly correspondence and posted online at http://www.caltrain.com/about-caltrain/board-directors/meetings/board-directors.

Oral public comments will also be accepted during the meeting through *Zoom or via the teleconference number listed above.  Public comments on individual agenda items are limited to one per person PER AGENDA ITEM.  Use the Raise Hand feature to request to speak.  for public participants calling in, dial *67 if you do not want your telephone number to appear on the live broadcast.  Callers may dial *9 to use the Raise the Hand feature for public comment.  Each commenter will be automatically notified when they are unmuted to speak for two minutes or less.  The Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting.

 

 

September 3, 2020 – Thursday                                                               *8:30 am (special start time)

 

1. Call to Order / Pledge of Allegiance

 

2. Roll Call

 

3. General Counsel Report

a. Closed Session: Conference with Legal Counsel – Anticipated Litigation. Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): One potential case

 

4. Public Hearing for Potential Closure of Atherton

a. Open Public Hearing

b. Present Staff Report

c. Hear Public Comment

d. Close Public Hearing

e. Board Discussion

INFORMATIONAL

5. Public Comment for Items Not on the Agenda

Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require

a response will be deferred for staff reply.

 

Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board

 

6. Consent Calendar

Members of the Board may request that an item under the Consent Calendar be considered separately

 

  1. Approve Regular Meeting Minutes of August 6, 2020

MOTION

b. Receive Key Caltrain Performance Statistics – July 2020

MOTION

  1. Receive Capital Projects Quarterly Report – 4th Quarter Fiscal Year 2020

INFORMATIONAL

  1. Appointment/Reappointment of the Citizen’s Advisory Committee (CAC) Representatives

MOTION

  1. Approval of Caltrain’s Project Submission to the Metropolitan Transportation Commission (MTC) for Plan Bay Area 2050

MOTION

Approved by the Finance Committee

 

  1. Accept Statement of Revenues and Expenses for the Period Ended July 31, 2020

MOTION

  1. Award Contract for Maintenance and Support of I-ETMS Positive Train Control System

RESOLUTION

  1. Award of Contract for Electronic Bike Lockers for Caltrain

RESOLUTION

  1. Authorization to Enter into a Funding Agreement with the Federal Railroad Administration for the Caltrain Right-of-Way Trespassing Project

RESOLUTION

Approved by the Work Program-Legislative-Planning Committee

 

  1. Receive State and Federal Legislative Update

INFORMATIONAL

  1. Resolution Endorsing the Riding Together: Bay Area Healthy Transit Plan

RESOLUTION

7. Adoption of Fiscal Year 2021 Operating Budget and Amendment of the Fiscal Year 2021 Capital Budget and the Suspension of the Previously Adopted Fare Increases

RESOLUTION

8. Report of the Chair

 

9. Report of the Executive Director

 

  1. Peninsula Corridor Electrification Project (PCEP) Monthly Progress Report

INFORMATIONAL

  1. Monthly Report on Positive Train Control (PTC) Project

INFORMATIONAL

  1. Proclamation Declaring September Railroad Safety and Suicide Prevention Month

MOTION

10. Report of the Citizens Advisory Committee

INFORMATIONAL

11. Equity, Connectivity, Recovery & Growth Framework

RESOLUTION

12. Correspondence

 

13. Board Member Requests

 

14. General Counsel Report

 

15. Date/Time of Next Regular Meeting: Thursday, October 1, 2020 at 9:00 am via Zoom

 

   


 

INFORMATION FOR THE PUBLIC

All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.

If you have questions on the agenda, please contact the JPB Secretary at 650.508.6242. Agendas are available on the Caltrain website at www.caltrain.com. Communications to the Board of Directors can be e-mailed to board@caltrain.com.

Free translation is available; Para traducción llama al 1.800.660.4287; 如需翻译 请电

1.800.660.4287

Date and Time of Board and Committee Meetings

JPB Board: First Thursday of the month, 9:00 am; JPB Finance Committee: Fourth Monday of the month, 1:30 pm. Date, time and location of meetings may be changed as necessary. Meeting schedules for the Board and committees are available on the website.

Location of Meeting

Due to COVID-19, the meeting will only be via teleconference as per the information provided at the top of the agenda. the Public may not attend this meeting in person. *Should Zoom not be operational, please check online at http://www.caltrain.com/about-caltrain/board-directors/meetings/board-directors for any updates or further instruction.

Public Comment*

Members of the public are encouraged to participate remotely. Public comments may be submitted to publiccomment@caltrain.com  prior to the meeting’s call to order so that they can be sent to the Board as soon as possible, while those received during or after an agenda item is heard will be included into the Board’s weekly correspondence and posted online at http://www.caltrain.com/about-caltrain/board-directors/meetings/board-directors .

Oral public comments will also be accepted during the meeting through Zoom or the teleconference number listed above.  Public comments on individual agenda items are limited to one per person PER AGENDA ITEM and each commenter will be automatically notified when they are unmuted to speak for two minutes or less.  the Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting.

Accessible Public Meetings/Translation

Upon request, the JPB will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in and provide comments at/related to public meetings. Please submit a request, including your name, phone number and/or email address, and a description of the modification, accommodation, auxiliary aid, service or alternative format requested at least at least 72 hours in advance of the meeting or hearing. Please direct requests for disability-related modification and/or interpreter services to the Title VI Administrator at San Mateo County Transit District, 1250 San Carlos Avenue, San Carlos, CA 94070-1306; or email titlevi@samtrans.com; or request by phone at 650-622-7864 or

TTY 650-508-6448.

 

Availability of Public Records

All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at 1250 San Carlos

 Avenue, San Carlos, CA 94070-1306, at the same time that the public records are distributed or made available to the legislative body.

 

 

 

You can download full agenda packets on our Board Meetings Calendar.

 

Agenda

SamTrans Board of Directors Meeting

 

 

A G E N D A

 

BOARD OF DIRECTORS MEETING

 

 

WEDNESDAY, SEPTEMBER 2, 2020

 

1.       CALL TO ORDER/PLEDGE OF ALLEGIANCE

2.       ROLL CALL

3.       GENERAL COUNSEL REPORT

a.    Report from Closed Session from August 5 Board Meeting: Conference with Legal Counsel – Existing Litigation Pursuant to Government Code Section 54956.9(d)(1): Claim of Marie Goulis-Nijessen

 

 

  1. consent calendar

MOtion

a.     Approval ofMinutes of the Board of Directors Meeting of August 5, 2020

b.     Acceptance of Statement of Revenues and Expenses for the Period Ending July 31, 2020

c.     Acceptance of Capital Projects Quarterly Status Report 4th Quarter Fiscal Year 2020

d.     Continuation of Special Counsel Services

e.     Authorization to File Claims and Receive Lifeline Transportation Program Funding

  1. public comment FOR ITEMS NOT ON THE AGENDA

Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be deferred for staff reply. 

  1. REPORT OF THE CHAIR

7.   REPORT OF THE GENERAL MANAGER/CEO

8.   BOARD MEMBER REQUESTS/COMMENTS

  1. RECESS TO COMMITTEE MEETINGS

A.  COMMUNITY RELATIONS COMMITTEE / COMMITTEE OF THE WHOLE*

(M. Fraser, Chair, R. Guilbault, J. Powell)

 

1.     Call to Order

MOTION

2.     Approval of Minutes of Community Relations Committee Meeting of August 5,2020

INFORMATIONAL

3.     Accessible Services Update

4.     Paratransit Coordinating Council Update

5.     Citizens Advisory Committee Update

6.     Multimodal Ridership Report – July 2020

7.     Mobility Management Report – Annual Summary

MOTION

8.     Resolution Endorsing the “Riding Together: Bay Area Healthy Transit Plan”

9.     Adjourn

 

 

B.   FINANCE COMMITTEE / COMMITTEE OF THE WHOLE*

(J. Powell, Chair, R.Collins, C. Stone)

 

1.     Call to Order

MOTION

2.     Approval of Minutes of Finance Committee Meeting of August 5,2020

3.     Proposed Fiscal Year 2021 Operating and Capital Budget

4.     Award of Contract for Public-Private Partnership (P3)Consultant Services

5.     Adjourn

C.  STRATEGIC PLANNING, DEVELOPMENT, AND SUSTAINABILITY COMMITTEE/ COMMITTEEOF THE WHOLE*

(D. Pine, Chair, C. Groom, R. Guilbault)

1.      Call to Order

MOTION

2.      Approval of Minutes of Strategic Planning, Development,and Sustainability Committee Meeting of March 4, 2020

3.      Dumbarton Rail Corridor Project – Project Status Update and Board Approval of Project Commitment Letter to MTC

INFORMATIONAL

4.      San Mateo County Transit District Shuttle Study Update

5.      Adjourn

D.  LEGISLATIVE COMMITTEE / COMMITTEE OF THE WHOLE*

(R. Collins, Chair, M.Fraser, P. Ratto)

 

1.      Call to Order

MOTION

2.     Approval of Minutes of Legislative Committee Meeting of August 5,2020

INFORMATIONAL

3.     State and Federal Legislative Update

4.     Adjourn

 

  1. RECONVENE BOARD OF DIRECTORS MEETING
  2. MATTERS FOR BOARD CONSIDERATION: COMMUNITY RELATIONS COMMITTEE

SUBJECTS DISCUSSED

a.    Accessible Services Update

b.    Paratransit Coordinating Council Update

c.    Citizens Advisory Committee Update

d.    Multimodal Ridership Report – July 2020

e.    Mobility Management Report – Annual Summary

RESOLUTION

f.       Endorsing the “Riding Together: Bay Area Healthy Transit Plan” as a Baseline Set of Measures to Ensure the Health of Transit Riders and Workers During the COVID-19 Pandemic

  1. MATTERS FOR BOARD CONSIDERATION: FINANCE COMMITTEE

RESOLUTIONS

a.    Adopting Fiscal Year 2021 Operating Budget in the Amount of $209,396,751 and Fiscal Year 2021 Amended Capital Budget in the Amount of $11,898,522

b.    Awarding a Contract to Jones Lang LaSalle Americas, Inc.for Public-Private Partnership Consulting Services for a Total Not-To-Exceed Amount of $3,099,425 for a Seven-year Term

  1. MATTERS FOR BOARD CONSIDERATION: STATEGIC PLANNING, DEVELOPMENT, AND SUSTAINABILITY COMMITTEE

MOTION

a.    Dumbarton Rail Corridor Project – Project Status Update and Board Approval of Project Commitment Letter to MTC

SUBJECT DISCUSSED

b.    San Mateo County Transit District Shuttle Study Update

  1. MATTERS FOR BOARD CONSIDERATION: LEGISLATIVE COMMITTEE

SUBJECT DISCUSSED

a.    State and Federal Legislative Update

 

  1. COMMUNICATIONS TO THE BOARD OF DIRECTORS

 

  1. DATE, TIME AND PLACE OF NEXT REGULAR MEETING – Wednesday, October 7, 2020 at 2:00 pm, via Zoom teleconference
  2. GENERAL COUNSEL REPORT

a.    Closed Session: Conference with Legal Counsel –Anticipated Litigation: Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4):  One Potential Case

  1. ADJOURN

 

You can download full agenda packets on our Board Meetings Calendar.

Agenda

TA Citizens Advisory Committee Meeting
Location
San Mateo County Transit District Headquarters 1250 San Carlos Ave.San Carlos, CA

TA Citizens Advisory Committee Meeting

Directors, staff and the public may participate remotely via Zoom at https://samtrans.zoom.us/j/92830199143 for audio/visual capability or by calling 1-669-900-9128, Webinar ID: 928 3019 9143 for audio only. 

September 1,2020 – Tuesday                                                                         4:30 pm

1)      Call to Order/Pledge of Allegiance

 

2)      Roll Call

 

3)      Approval of Minutes from August 4, 2020

MOTION

4)      Public Comment For Items Not on the Agenda

 

Public testimony by each individual speaker shall be limited to three (3) minutes

 

5)      Transportation Authority Board Meeting Agenda for September 3, 2020:

 

a)     TA Board Item 10 State and Federal Legislative Update

INFORMATIONAL

b)     TA Board Item 11 (a) San Mateo County Transit District Shuttle Study Update

INFORMATIONAL

c)     TA Board Item 11 (b) Alternative Congestion Relief Program Update

INFORMATIONAL

d)     TA Board Item 12 (a) Allocation of $524,611 in Measure A Alternative Congestion Relief Funds to the Peninsula Traffic Congestion Relief Alliance (Commute.org) to Support the Countywide Congestion Relief Program for Fiscal Year 2021

MOTION

e)     TA Board Item 12 (b) Reprogramming and Reallocation of $1,000,000 in Measure A Funds from the Project Initiation Document Phase to Project Approval/Environmental Document Phase of the US 101/SR 92 Direct Connector Project

MOTION

f)       TA Board Item 12 (c) Public Hearing: Adoption of the Fiscal Year 2021 Budget in the Amount of $212,055,740

MOTION

g)     TA Board Item 5 (b) Acceptance of Statement of Revenues and Expenditures for July 2020

MOTION

h)     TA Board Item 5 (c) Acceptance of Capital Projects Quarterly Status Report for 4th Quarter Fiscal Year 2020

MOTION

i)        TA Board Item 5 (a) Approval of Minutes of the Board of Directors Meeting of August 6, 2020

INFORMATIONAL

6)      Report of the Chair

 

7)      Report from Staff

 

8)      Member Comments/Requests

 

Committee members may make brief statements regarding CAC-related areas of concern, ideas for improvement, or other items that will benefit or impact the TA or the CAC

 

 

9)      Date/Time of Next Regular Meeting: Tuesday, September 29, 2020, 4:30 pm via Zoom Teleconference

 

10)  Adjourn

 

 

You can download full agenda packets on our CAC Meetings Calendar.

 

Local Policy Maker Group Meeting
Location
San Mateo County Transit District Headquarters 1250 San Carlos Ave.San Carlos, CA

Due to COVID-19, this meeting will be conducted via teleconference only (no physical location) pursuant to the Governor’s Executive Orders N-25-20 and N-29-20.

Directors, staff and the public may participate remotely via Zoom at https://zoom.us/j/94452832931 for audio/visual capability or by calling 1-669-900-9128, Webinar ID: # 944 5283 2931 for audio only.

Public Comments: The Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting. Members of the public are encouraged to provide public comments in the following ways:

  • Email: Comments may be submitted by emailing video@caltrain.com before each agenda item is presented. Please indicate in your email the agenda item to which your comment applies.
  • Auditory: Oral comments will also be accepted during the meeting. Web users may use the ‘Raise Hand’ feature to request to speak. Callers may dial *9 to request to speak. Each commenter will be notified when they are unmuted to speak

Thursday, August 27, 2020
5:30 p.m. – 7:30 p.m

Agenda

 

  1.  
    1. Call to Order
    2. Staff Report
    3. California High-Speed Rail: Update (Presented by California High-Speed Rail Authority Staff)
    4. Caltrain Draft, Connectivity, Recovery, and Growth Policy
    5. Caltrain Electrification Project
    6. Public Comments on Items not on the Agenda
    7. LPMG Member Comments/Requests 
      1. HSR Related Letters From Cities
      2. Constant Warning Time Presentation
    8. 8. Next Meeting 
      1. Thursday September 24, 2020 at 5:30pm
    9. Adjourn

You can download full agenda packets on our Local Policy Maker Group page.

 

Agenda