SamTrans Board of Directors Meeting
A G E N D A
BOARD OF DIRECTORS MEETING
WEDNESDAY, DECEMBER 2, 2020 2:00 PM
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. GENERAL COUNSEL REPORT FROM NOVEMBER 4 CLOSED SESSIONS
a. Conference with Labor Negotiator Pursuant to Government Code Section
54957.6
Employee Organization: International Brotherhood of Teamsters, Local 856
(All Units)
b. Conference with Labor Negotiator Pursuant to Government Code Section
54957.6
Employee Organization: Amalgamated Transit Union, Local 1574 (All Units)
4. PUBLIC HEARING/CONSIDERATION OF RESOLUTION OF NECESSITY (Continued
from October 7, 2020)
a. Property Location: 201 Gateway Blvd., South San Francisco, CA 94080
APN: 015-024-240
Property Owner: Healthpeak Life Science Properties, Inc.
1. Open the Public Hearing
2. Staff Presentation
3. Hear Public Comment
4. Close the Public Hearing
5. Board Discussion
5. CONSENT CALENDAR
MOTION
a. Approval of Minutes of the Board of Directors Meeting of November 4, 2020
b. Acceptance of Statement of Revenues and Expenses for the Period Ending
October 31, 2020
c. Acceptance of Capital Projects Quarterly Status Report 1st Quarter FY 2021
d. Approval of Continuation of the Safe Harbor Transit Ticket Program
e. Approving the One-year Extension of the Collective Bargaining Agreements
with Teamsters Union, Local 856
f. Renewal of Delta Dental Insurance Contract
6. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
Comments by each individual speaker shall be limited to two (2) minutes. Items raised
that require a response will be deferred for staff reply.
7. REPORT OF THE CHAIR
a. Report of the Public Member Nominating Committee and Appointment of
Two Public Member Seats for Four-year Terms Ending 12/31/2024 (Directors
Groom, Ratto, and Stone)
b. Report of the 2021 Chair and Vice Chair Nominating Committee
8. REPORT OF THE GENERAL MANAGER/CEO
9. BOARD MEMBER REQUESTS/COMMENTS
10. RECESS TO COMMITTEE MEETINGS
A. COMMUNITY RELATIONS COMMITTEE / COMMITTEE OF THE WHOLE*
(M. Fraser, Chair, R. Guilbault, J. Powell)
1. Call to Order
MOTION
2. Approval of Minutes of Community Relations Committee Meeting of
November 4, 2020
3. Approval of Appointments to the Measure W Citizens Oversight
Committee
INFORMATIONAL
4. Accessible Services Update
5. Paratransit Coordinating Council Update
6. Citizens Advisory Committee Update
7. Quarterly Dashboard Report – July-September 2020
8. Multimodal Ridership Report – October 2020
9. Adjourn
B. FINANCE COMMITTEE / COMMITTEE OF THE WHOLE*
(J. Powell, Chair, R. Collins, C. Stone)
1. Call to Order
MOTION
2. Approval of Minutes of Finance Committee Meeting of November 4,
2020
3. Comprehensive Annual Financial Report for the Fiscal Year Ending June
30, 2020
4. Award of Contract for Workers' Compensation Program (WCP)
Administration Services
5. Authorize an Amendment to the Contract with Conduent Transport
Solutions, Inc. for Advanced Traveler Information System (ATIS) Signs
Cellular Wi-Fi Upgrade Services
6. Adjourn
C. STRATEGIC PLANNING, DEVELOPMENT, AND SUSTAINABILITY COMMITTEE/
COMMITTEE OF THE WHOLE*
(D. Pine, Chair, C. Groom, R. Guilbault)
1. Call to Order
MOTION
2. Approval of Minutes of Strategic Planning, Development, and
Sustainability Committee Meeting of November 4, 2020
3. Adoption of Public Transportation Agency Safety Plan
4. Approve the District’s Rollout Plan to Comply with California Air
Resources Board Innovative Clean Transit Regulation
INFORMATIONAL
5. Reimagine Update: Draft Service Policy Framework and Network
Alternatives
6. Adjourn
D. LEGISLATIVE COMMITTEE / COMMITTEE OF THE WHOLE*
(R. Collins, Chair, M. Fraser, P. Ratto)
1. Call to Order
MOTION
2. Approval of Minutes of Legislative Committee Meeting of November 4,
2020
INFORMATIONAL
3. State and Federal Legislative Update
4. 2021 Draft Legislative Program
5. Adjourn
11. RECONVENE BOARD OF DIRECTORS MEETING
12. MATTERS FOR BOARD CONSIDERATION: COMMUNITY RELATIONS COMMITTEE
MOTION
a. Approval of Appointments to the Measure W Citizens Oversight Committee
SUBJECTS DISCUSSED
b. Accessible Services Update
c. Paratransit Coordinating Council Update
d. Citizens Advisory Committee Update
e. Quarterly Dashboard Report – July-September 2020
f. Multimodal Ridership Report – October 2020
13. MATTERS FOR BOARD CONSIDERATION: FINANCE COMMITTEE
MOTION
a. Comprehensive Annual Financial Report for the Fiscal Year Ending June 30, 2020
RESOLUTIONS
b. Awarding a Contract to The Cities Group for Workers’ Compensation Program Administration Services for a Total Amount of $1,767,000
c. Authorizing an Amendment to the Contract with Conduent Transport
Solutions, Inc., for Advanced Traveler Information System Signs Cellular Wi-Fi
Upgrade Services and to Increase the Total Contract Amount by $71,094
14. MATTERS FOR BOARD CONSIDERATION: STRATEGIC PLANNING, DEVELOPMENT,
AND SUSTAINABILITY COMMITTEE
RESOLUTIONS
a. Approving the San Mateo County Transit District Agency Safety Plan
b. Approving the San Mateo County Transit District’s Rollout Plan to Comply
with the California Air Resource Board’s Innovative Clean Transit Plan
SUBJECT DISCUSSED
c. Reimagine Update: Draft Service Policy Framework and Network
Alternatives
15. MATTERS FOR BOARD CONSIDERATION: LEGISLATIVE COMMITTEE
SUBJECTS DISCUSSED
a. State and Federal Legislative Update
b. 2021 Draft Legislative Program
16. COMMUNICATIONS TO THE BOARD OF DIRECTORS
17. DATE, TIME AND PLACE OF NEXT REGULAR MEETING – Wednesday,
January 6, 2021 at 2:00 pm, via Zoom teleconference
18. GENERAL COUNSEL REPORT
19. ADJOURN
You can download full agenda packets on our Board Meetings Calendar.
Agenda
Documents
JPB Work Program - Legislative - Planning (WPLP) Committee Meeting (CANCELLED)
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Notice of Cancellation
Peninsula Corridor Joint Powers Board
Work Program – Legislative – Planning (WPLP) Committee Meeting
Bacciocco Auditorium, 2nd Floor
1250 San Carlos Avenue, San Carlos CA 94070
The Work Program – Legislative – Planning meeting for Wednesday, November 25, 2020 has been cancelled.
The next scheduled meeting is Wednesday, December 23
JPB Finance Committee Meeting
BOARD OF DIRECTORS 2020 DAVE PINE, CHAIR DEV DAVIS, VICE CHAIR JEANNIE BRUINS CINDY CHAVEZ RON COLLINS STEVE HEMINGER CHARLES STONE SHAMANN WALTON MONIQUE ZMUDA JIM HARTNETT EXECUTIVE DIRECTOR
AGENDA
Peninsula Corridor Joint Powers Board
Finance Committee Meeting
Committee Members: Dev Davis (Chair), Ron Collins, Monique Zmuda
Due to COVID-19, this meeting will be conducted via teleconference only (no physical location) pursuant to the Governor’s Executive Orders N-25-20 and N-29-20.
Directors, staff and the public may participate remotely via Zoom at https://zoom.us/j/93388927360?pwd=SFJranR4KzVURGlZVW5VUXJMZGIxQT09 or by entering Webinar ID: # 933 8892 7360, Passcode: 790810, in the Zoom app for audio/visual
capability or by calling 1-669-900-6833 (enter webinar ID and press # when prompted for
participant ID) for audio only. The video live stream will be available after the meeting at http://www.caltrain.com/video-board-directors
Public Comments: Members of the public are encouraged to participate remotely. Public comments may be submitted to publiccomment@caltrain.com prior to the meeting’s call to order so that they can be sent to the Board as soon as possible, while those received after an agenda item is heard will be included into the Board’s weekly correspondence and posted online at http://www.caltrain.com/about-caltrain/board-directors/meetings/board-directors.
Oral public comments will also be accepted during the meeting through *Zoom or via the teleconference number listed above. Public comments on individual agenda items are limited to one per person PER AGENDA ITEM. Use the Raise Hand feature to request to speak. For public participants calling in, dial *67 if you do not want your telephone number to appear on the live broadcast. Callers may dial *9 to use the Raise the Hand feature for public comment and press *6 to accept being unmuted when recognized to speak for two minutes or less. Each commenter will be automatically notified when they are unmuted to speak for two minutes or less. The Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting.
November 23, 2020 1:30 pm
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Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be deferred for staff reply. | |
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Grade Crossing Improvements Project for a Total Amount of $336,050 | MOTION |
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INFORMATION FOR THE PUBLIC
All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. If you have questions on the agenda, please contact the JPB Secretary at 650.508.6242. Agendas are available on the Caltrain website at www.caltrain.com. Communications to the Board of Directors can be e-mailed to board@caltrain.com. Free translation is available; Para traducción llama al 1.800.660.4287; 如需翻译 请电1.800.660.4287
Date and Time of Board and Committee Meetings
JPB Board: First Thursday of the month, 9:00 am; JPB Finance Committee: Fourth Monday of the month, 1:30 pm. Date, time and location of meetings may be changed as necessary. Meeting schedules for the Board and committees are available on the website.
Location of Meeting
Due to COVID-19, the meeting will only be via teleconference as per the information provided at the top of the agenda. The Public may not attend this meeting in person. *Should Zoom not be operational, please check online at http://www.caltrain.com//about-caltrain/board-directors/meetings/board-directors for any updates or further instruction.
Public Comment*
Members of the public are encouraged to participate remotely. Public comments may be submitted to publiccomment@caltrain.com prior to the meeting’s call to order so that they can be sent to the Board as soon as possible, while those received during or after an agenda item is heard will be included into the Board’s weekly correspondence and posted online at http://www.caltrain.com/about-caltrain/board-directors/meetings/board-directors .
Oral public comments will also be accepted during the meeting through Zoom or the teleconference number listed above. Public comments on individual agenda items are limited to one per person PER AGENDA ITEM and each commenter will be automatically notified when they are unmuted to speak for two minutes or less. The Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting.
Accessible Public Meetings/Translation
Upon request, the JPB will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in and provide comments at/related to public meetings. Please submit a request, including your name, phone number and/or email address, and a description of the modification, accommodation, auxiliary aid, service or alternative format requested at least at least 72 hours in advance of the meeting or hearing. Please direct requests for disability-related modification and/or interpreter services to the Title VI Administrator at San Mateo County Transit District, 1250 San Carlos Avenue, San Carlos, CA 94070-1306; or email titlevi@samtrans.com; or request by phone at 650-622-7864 or
TTY 650-508-6448.
Availability of Public Records
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at 1250 San Carlos Avenue, San Carlos, CA 94070-1306, at the same time that the public records are distributed or made available to the legislative body.
You can download full agenda packets on our Board Meetings Calendar.