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Board of Directors Meeting Calendar

Due to the regional shelter in place order stemming from COVID-19, Caltrain Board meetings will only be available via remote
access. The public may participate via a Zoom web link and/or by phone.

Next Meeting:

JPB WPLP Committee
Wednesday, June 23, 3:00pm
Access via Zoom

Dial-in: (669) 900-6833
Webinar ID #997 6890 1849
Passcode: 609602

(found on meeting agenda)

Recordings can be found on the Video Page.

Public Comment via email: publiccomment@caltrain.com. Please indicate in your email the agenda item to which your comment applies. Public comments received will be included in the Board’s weekly correspondence, which is posted in the Documents column in the Board's meeting calendar below..

The Caltrain Board of Directors meets the first Thursday of the month (*unless otherwise noted) at 9:00 a.m. in the Edward J. Bacciocco Auditorium located on the second floor at SamTrans Administrative Offices, 1250 San Carlos Ave., San Carlos. The office is located two blocks west of the San Carlos Caltrain Station.

2021 Board Meeting Dates
2021 Special Board Meeting Dates
2021 Finance Committee Meeting Dates
2021 Work Program-Legislative-Planning Committee Meeting Dates

2021 Meeting Dates	Agenda	Minutes/Audio	Documents
July 1	Joint Powers Board Meeting		Correspondence as of 06-11-2021 Correspondence as of 06-04-2021
June 28	Finance Committee Meeting
June 23	WPLP Committee Meeting
June 3	Board Agenda Packet (revised 6/1 11am) Board Agenda Packet		Correspondence as of 06-03-2021 Correspondence as of 06-02-2021 Correspondence as of 05-28-2021 Correspondence as of 05-21-2021 Correspondence as of 05-14-2021 Correspondence as of 05-07-2021 Proposed Fiscal Year 2022 Operating and Capital Budgets PPT updated Caltrain Electrification Update PowerPoint posted 6.3.21 11.30am) Debt Policy and Consideration of 2021 Financing Plan PowerPoint (posted 6.4.21 10am)
May 26	WPLP Committee Agenda (amended 5.21 4pm)		RCUP Use Variance for Proposed Bicycle and Pedestrian Undercrossing at Bernardo Avenue PPT Prometheus Real Estate Lease at the San Carlos Caltrain Station PPT Caltrain Business Plan - Update on Service Restoration PPT
May 24	Finance Committee Agenda (amended 5.21 4pm)		Correspondence as of 05-24-2021 Proposed Fare Changes PPT Proposed Fiscal Year 2022 Operating and Capital Budgets PPT GoPass Donation Program Update PPT
May 14	Special Board Meeting #2 Governance Agenda Packet	Minutes	Correspondence as of 05-14-2021 Special Meeting #2 - PowerPoint
May 6	Board Agenda Packet	Minutes	Correspondence as of 05-06-2021 Correspondence as of 04-30-2021 Correspondence as of 04-26-2021 Correspondence as of 04-23-2021 Correspondence as of 04-16-2021 Correspondence as of 04-09-2021 #9 - Caltrain Business Strategy, Scenario Planning PPT #10 - FY22 Preliminary Operating and Capital Budgets PPT
April 28	WPLP Committee Agenda	Minutes	#5 - Caltrain Federal Advocacy Update PPT (posted 4.27 3pm) #6 - Exclusive Negotiating Agreement w/South City Ventures LLC PPT (posted 4.27 10am) #8 - Caltrain Business Strategy PPT #9 - Update on FY22 Shuttle Program Funding and Services PPT
April 26	Finance Committee Agenda	Minutes	#6 - Selection of General Counsel PPT (amended 5.3 10am) #8 - Caltrain Business Strategy PPT #9 - Update on FY22 Shuttle Program Funding and Services PPT (posted 4.26 10am) #10 - FY22 Preliminary Operating & Capital Budgets PPT (posted 4.26 11.40am)
April 1	Board Agenda Packet Part III Time (Return from Closed Session Time) Amended	Minutes	8b(ii) -LPMG Minutes added 4/5 2pm Fee Schedule PowerPoint updated 4/1 8.45am Correspondence as of 03-31-2021 Correspondence as of 03-26-2021 Correspondence as of 03-19-2021 Correspondence as of 03-12-2021 Correspondence as of 03-05-2021
March 24	WPLP Committee Agenda	Minutes	SSF Improvement Project Update PPT Caltrain Station & Terminal Planning PPT Caltrain Station & Terminal Planning PPT updated 3/23 5pm SSF Improvement Project PPT updated 3/24 1:30pm (slide 17 modified)
March 22	Finance Committee Agenda (special start time at 2:30 pm)	Minutes
March 19	Special Board Meeting - Governance Agenda	Minutes	Governance Mtg #1 Staff Report Governance Mtg #1 PowerPoint
March 4	Board Agenda Packet	Minutes	Correspondence as of 03-04-2021 Correspondence as of 02-26-2021 Correspondence as of 02-12-2021 Correspondence as of 02-05-2021
February 24	WPLP Committee Agenda	Minutes	Correspondence as of 02-19-2021 Background on Caltrain Corridor Grade Crossings & Seaprations PPT Policy Regarding Third Party Request to Use Property Owned by JPB PPT
February 22	Finance Committee Agenda	Minutes	Clipper START Quarterly Update (PPT)
February 4	Board Agenda Packet (p84 - cover memo - added 1/28, 7pm)	Minutes	#7 State & Legislative Update PowerPoint Correspondence as of 02-03-2021 Correspondence as of 01-29-2021 Correspondence as of 01-26-2021 Correspondence as of 01-22-2021 Correspondence as of 01-15-2021 Correspondence as of 01-08-2021
January 27	WPLP Committee Agenda	Minutes	Caltrain Business Strategy PowerPoint
January 25	Finance Committee Agenda	Minutes
January 7	Amended Board Packet 1.5.21 11.45am Board Agenda Packet	Minutes	#10 - Blue Ribbon Task Force/ Regional Transit Updates PPT (posted 1/6 8.30am) Correspondence as of 01-07-2021 Corrrespondence as of 01-06-2021 Correspondence as of 12-30-2020 Correspondence as of 12-18-2020 Correspondence as of 12-11-2020
Agendas and Minutes are downloadable PDFs unless noted otherwise.

2020 Meeting Dates	Agenda	Minutes/Audio	Documents
December 23	WPLP Committee CANCELLED 11/15 11am
December 21	Finance Committee Agenda AMENDED 12/18 3pm Finance Committee Agenda	Minutes
December 3	Amended Board Packet (-duplicate on previous packet p295 deleted -minor change to p278) Board Packet Agenda	Minutes	FY21 3rd and 4th Quarter Operating Budget and Amendment to the FY21 Capital Budget PowerPoint (minor change to slide 6) Correspondence as of 12-02-2020 Correspondence as of 11-25-2020 Correspondence as of 11-20-2020 Correspondence as of 11-13-2020 Correspondence as of 11-06-2020
November 25	WPLP Committee Agenda (**CANCELLED 11/23 11am)
November 23	Finance Committee Agenda (p39 amended 11/23 10.35am)	Minutes	FY21 3rd and 4th Quarter Operating Budget and Amendment to the FY21 Capital Budget PowerPoint JPB Finance AU-C 260 letter (posted 11/30 9.45a) JPB Finance Yellow Book Opinion letter (posted 11/30 9.45a) JPB Finance Comprehensive Annual Financial Report (CAFR) 2020 (posted 11/30 9.45a)
November 5	Board Agenda Packet (p61& p64 amended 10/30 8am)	Minutes	Independent Counsel PowerPoint 11/4 4.45pm COVID Recovery Planning PowerPoint (amended) 11/4 4.45pm Correspondence as of 11-04-2020 Correspondence as of 11-03-2020 Correspondence as of 10-30-2020 Correspondence as of 10-27-2020 Correspondence as of 10-09-2020 Correspondence as of 10-02-2020
October 28	WPLP Committee Agenda	Minutes	#6. Atherton Station Closure Items #9. COVID Recovery Planning PowerPoint
October 26	Finance Committee Agenda (p39 amended 11/23 10.30am)	Minutes	FY21 3rd/4th Quarter Operating Budget and Amendment to the FY21 Capital Budget PowerPoint (added 11/23 10.54am)
October 1	Special Meeting Agenda (to follow Board Meeting) posted 9.30.20 at 8.30am Board Agenda Packet (Amended to include p71-76) 9.27.20 10.40pm Board Agenda Packet	New EMU Car Virtual Tour VR Viewers Minutes	Item 5 - Budget Resolution Amended (added 10.1.20 9.40a) FY21 Capital & Operating Budget Presentation (added 9.30.20 8.40pm) Item 5 UPDATED - Adoption of FY21 Second Quarter Operating Budget and Amendment of the FY21 Capital Budget (added 9.30.2020 8.40pm) I tem 9 -COVID Equity & Service Plan Update PPT Correspondence as of 10-01-2020 (added 10.1.20 7.50a) Correspondence as of 09-30-2020 Correspondence as of 09-25-2020 Correspondence as of 09-18-2020 Correspondence as of 09-11-2020
September 28	Finance Committee Agenda (Amended to include p38-43) 9.27.20 10.40pm Finance Committee Agenda	Minutes	Second Quarter 2021 Budget Presentation added 9.28.20 10am Adoption of Fiscal Year 2021 Second Quarter Operating Budget Full Packet added 9.27.20 10.40pm
September 23	WPLP Committee Meeting [CANCELLED]
September 3	Board Agenda Packet PPT on p199 replaced 9.1.20 4pm Board Agenda Packet	Minutes	FY21 Proposed Operating and Capital Budgets PowerPoint added 9.1.20 4pm Correspondence as of 09-03-2020 Correspondence as of 09-02-2020 Part II Correspondence as of 09-02-2020 Correspondence as of 08-28-2020 Correspondence as of 08-25-2020 Correspondence as of 08-24-2020 Correspondence as of 08-14-2020 Correspondence as of 08-07-2020
August 26	WPLP Committee Agenda amended 8.24.20 (p9-10) WPLP Committee Agenda	Minutes
August 24	Finance Committee Agenda	Minutes	Wabtec Maintenance and Services Agreement Board Presentation FY2021 Proposed Operating and Capital Budgets PPTadded 8.24.20 4.10pm Contract to Purchase Electronic Bicycle Lockers added 8.24.20 4.10pm
August 6	Special JPB Meeting Agenda Packet, posted 08-04-2020 approx. 11:40 am Updated Signed Joint Resolution Final, posted 08-04-20, approx. 12.40 pm latest Board Agenda Packet amended 8.3.2020 10am to update Draft Equity PowerPoint Presentation (#10) Board Agenda Packet amended 8.1.2020 10pm to include p222-225	Minutes 2020-40 Caltrain Sales Tax Ballot Measure (full text of measure) 2020-41 Adopted Caltrain Sales Tax Ballot Measure (Call for Election) 2020-42 JPB Resolution on Governance	Caltrain Sales Tax Ballot Measure Consolidation Resolution updated 8.6.20 at 9.33am 08-06-2020 JPB Meeting Item 9 Attachments , posted approx. 08-04-20, 12.30 pm Draft equity connectivity recovery and growth framework - presentation updated 8.2.2020 10am San Mateo County Transit District approval of Sales Tax Ballot Measure under SB 797 updated 8.1.2020 10pm Correspondence as of 08-06-2020 updated 8.6.20 at 8.10am Correspondence as of 08-05-2020 Correspondence as of 07-31-2020 Correspondence as of 07-24-2020 updated 07-24 4.49pm Correspondence as of 07-22-2020 Correspondence as of 07-21-2020 Correspondence as of 07-17-2020 Correspondence as of 07-10-2020
July 27	Amended title #6 07-24-2020 3.30pm Finance Committee Agenda Finance Committee Agenda	Minutes
July 22	WPLP Committee Agenda	Minutes
July 9	Board Agenda Packet	Minutes	#9 SB 797 PPT updated (7.9.20 8am) #10 COVID update - connectivity & growth PPT (7.8.20 9.52p) Special Counsel Report - JPB Governance & Financial History (accompanying PowerPoint) Correspondence as of 07-09-2020 (7.9.20 8a) Correspondence as of 07-08-2020 (11am) Correspondence as of 07-01-2020 Correspondence as of 06-26-2020 Correspondence as of 06-23-2020 Correspondence as of 06-19-2020 Correspondence as of 06-12-2020 Correspondence as of 06-05-2020 3.20p
June 24	WPLP Committee Agenda	Minutes	#7 - SB 797 Update
June 22	Finance Committee Agenda	Minutes
June 4	Board Agenda Packet	Minutes	5h. (Updated) Law Enforcement Services Resolution and PowerPoint as of 6.3.2020 1.30pm #8a PPT - COVID-19 Update as of 6-2-2020 8am #10 - Increase Discount for Caltrain Means Based Fare Pilot Program and Power Point as of 6.3.2020 1.30pm Correspondence as of 06-04-2020 8.20am Correspondence as of 06-03-2020 8.40am Correspondence as of 05-29-2020 3:45pm Correspondence as of 05-26-2020 10.30am Correspondence as of 05-25-2020, approx. 10.05 am Correspondence as of 05-22-2020, approx. 4.50 pm Correspondence as of 05-21-2020
May 27	WPLP Committee Cancelled
May 26	Finance Committee Agenda Packet	Minutes	#6 Attachment - Statement of Revenue and Expense posted 05-25-20 approx. 9.45 am #7. PPT- Adoption of fiscal year 2021 interim operating budget and Fiscal year 2021 capital budget
May 7	Agenda Packet	Minutes	Correspondence as of 05-15-2020 2.50pm Correspondence as of 05-07-2020 10.20am Correspondence as of 05-07-2020 8.15a Item 6a presentation posted 05-06-20 approx. 6 pm Item 8a attachment, posted 05-06-20, approx. 6.07 pm Item 8a presentation, posted 05-06-20, posted approx. 6.15 pm Correspondence as of 05-06-2020 9:00am Correspondence as of 05-01-2020 Correspondence as of 04-24-2020 4pm Correspondence as of 04-21-2020 5.17pm Correspondence as of 04-17-2020 4:50pm Correspondence as of 04-10-20 2pm
April 27	Finance Committee Agenda Packet updated 4.23.2020 11.37am	Minutes
April 22	WPLP Committee Agenda Packet	Minutes
April 2	Agenda Only - #4c Amended 3-30, 4pm Agenda Packet	Minutes	Item #7a 25th Ave Grade Separation updated 04-02, 8.43am Item #8 - Replace Fuel Hedging Policy 3-31, 1.50pm Correspondence as of 04-03-2020 4:55pm Correspondence as of 04-01-2020, 11.50am Correspondence as of 03-31-20, 10:29am Correspondence as of 03-27-2020, approx. 4 pm Correspondence as of 03-25-2020 2.30p Correspondence as of 3-23-2020 11.25am Correspondence as of 3-20-2020 Correspondence as of 03-13-2020 Correspondence as of 3-6-2020 as of approx. 5.37pm
March 25, 2020	WPLP Committee Meeting Agenda (via remote access only) amended 3-24, approx. 3 pm Amended WPLP Committee Meeting Agenda only, as of 03-23-2020, approx. 4:12 pm WPLP Committee Meeting Agenda (via remote access only) 03-23	Minutes Audio	Agenda Packet Item #5 - Caltrain Business Plan updated 3.25 2.15p Item #7 - Finance/Ridership Update due to COVID-19 3.25 2.15pm
March 23, 2020	Finance Committee Meeting Agenda (via remote access only)	Minutes Audio	Agenda Packet
March 5	Board Special Session Meeting Agenda (at 8:30 am) Amended Regular Agenda only as of 03-02-2020, approx. 9:10 am Board Regular Meeting Agenda packet amended 3-4-20 (immediately following the Closed Session Meeting)	Special Minutes Minutes	Item#9b Senate Bill 797 as of 3-4-20, 3:40pm Correspondence as of 3-4-2020 Correspondence as of 2-28-2020 Correspondence as of 2-21-2020 as of approx. 3.40pm Correspondence as of 2-7-2020 as of approx. 4 pm
February 26	WPLP Committee Agenda Packet	Minutes Audio	Item #6 Senate Bill 797 Presentation posted 02.26.2020, approx. 9.35 am
February 24	Finance Committee Agenda Packet	Minutes
February 6	Special Closed Session Meeting Agenda (at 8:30 am) Regular Board Agenda Packet (following Closed Session Meeting)	Special Minutes Minutes	Item #9a TOD Policy - Rev. 2-5-2020 as of approx. 4.50 pm Item #9a TOD Presentation Correspondence as of 02-05-2020 approx. 8.54 pm Correspondence as of 01-31-2020, as of approx. 12.10 pm Correspondence as of 01-24-2020 Correspondence as of 01-17-2020
January 31	Corrected Special Board Meeting - Closed Session, 1-30-2020, posted approx. 8:05 am Special Board Meeting - Closed Session	Minutes
January 27	Finance Committee Agenda Packet (CANCELLED)	N/A	CANCELLATION NOTICE as of 01-27-2020, 12.25 pm
January 22	WPLP Agenda Packet	Audio Minutes	RCUP Presentation, posted 01-21-2020, approx. 4 pm Correspondence as of 01-22-2020 TOD Policy posted 01-22-2020, approx. 1.30 pm
January 9	Board Agenda Packet	Minutes	Caltrain Rail Corridor Use Policy (RCUP), pg. 7 revised on 01-06-2020 Caltrain Title VI Program Update Presentation Caltrain Title VI Program Document (added on 01-03-2020) Caltrain Rail Corridor Use Policy Presentation Caltrain Rail Corridor Use Policy Document Correspondence as of 1-3-2020, approx. 4.40 pm Correspondence as of 12-20-2019, approx. 6.20 pm Correspondence as of 12-18-2019, approx. 4.40 pm Correspondence as of 12-13-2019, approx. 4 pm Correspondence as of 12-06-2019, approx. 3 pm
*Second Thursday Agendas and Minutes are downloadable PDFs unless noted otherwise.

2019 Meeting Dates	Agenda	Minutes/Audio	Documents
December 23	Finance Committee Agenda Packet	Minutes
December 19	WPLP Amended Agenda Packet, posted 12.18.19, approx. 2:30 pm Work Program Legislative Planning (WPLP) Committee Meeting Agenda	Minutes	Item 5 - Adoption of 2019 title VI Program Item 6 - Draft Caltrain Rail Corridor Use Policy Item 7 - Draft Transit Oriented Development Policy
December 5	Board Agenda packet Board Agenda packet, amended 12-02-2019, approx. 1 pm	Minutes	Correspondence as 12-04-2019, approx. 9 am CAC Draft 11-20-2019 Meeting Minutes, posted 12-02-2019 Presentation and Attachment re. Conclusions from Special 11-21-2019 meeting, posted 12-02-2019 Diridon Integrated Station Concept Plan Presentation Comprehensive Annual Financial Reports for FY 2019 South San Francisco Station Improvement Presentation Correspondence as of 11-27-2019 Correspondence as of 11-22-2019
November 26	Work Program Legislative Planning (WPLP) Committee Meeting	Audio Minutes	Agenda only
November 25	Finance Committee Meeting (Cancelled)	N/A	Cancellation Notice (Corrected), posted 11-25-19 Agenda only
November 21	Special Meeting/Study Session, 9 am to 1 pm.	Audio	Location: Mavericks Event Center, 107 Broadway Avenue, Half Moon Bay, CA Presentation Meeting Handout Correspondence as of 11-20-2019, 4.33 pm Correspondence as of 11-15-2019, 4 pm
November 7	Meeting Cancellation Notice Board Monthly Reports	N/A	Correspondence as of 11-01-2019, 8 am Correspondence as of 11-08-2019, 3pm
October 30	Work Program Legislative Planning Committee Cancellation Notice, corrected	N/A
October 28	Finance Committee Meeting Cancellation Notice	N/A
October 3	Agenda Packet	Minutes	Broadband Wireless Communications Caltrain Business Plan Long Range Vision Overview of FASTER Bay Area Correspondence as of 09-6-2019 Correspondence as of 09-13-2019 Correspondence as of 09-20-2019 Correspondence as of 09-27-2019 Correspondence as of 10-1-2019 Correspondence as of 10-04-2019 Correspondence as of 10-11-2019 Correspondence as of 10-18-2019 Correspondence as of 10-25-2019
September 25	WPLP Committee Agenda Packet	Audio Minutes
September 23	Finance Committee Agenda Packet - Revised 9-20-2019	Audio Minutes	Broadband Wireless Communications Design
September 5	Agenda Packet	Minutes	ARINC Maintenance and Support Services Disadvantaged Business Enterprise Program Extension and Addition of Contract Capacity to the Planning On-Call Contract Turbo Data Systems, Inc. Proof of Payment Proposed Fare Changes Submission of the JPB's Regional Transportation Plan Project to MTC 2019 Annual Passenger Count Correspondence as of 08-2-2019 Correspondence as of 08-8-2019 Correspondence as of 08-16-2019 Correspondence as of 08-23-2019 Correspondence as of 08-30-2019 Correspondence as of 09-4-2019
August 28	WPLP Committee Notice of Cancellation	N/A
August 26	Finance Committee Agenda Packet	Minutes Audio	Extension and Adoption of Contract Capacity to the Planning On-Call Contract ARINC Maintenance and Support Services Turbo Data Systems, Inc. Proof of Payment Proposed Fare Changes
August 1	Agenda Packet	Minutes	Caltrain Business Plan Caltrain Proposed Fare Changes Correspondence as of 07-19-2019 Correspondence as of 07-26-2019 Correspondence as of 07-31-2019
July 26	Finance Committee Agenda Packet (Amended 7/24/19)	Minutes	Disadvantaged Business Enterprise Program Proposed Fare Changes
July 24	WPLP Committee Agenda Packet	Minutes	Caltrain Business Plan
July 11*	Agenda Packet (Amended 7/8/19)	Minutes	Update on the San Jose Diridon Integrated Station Concept Plan Caltrain Business Plan Update 25th Avenue Grade Separation Project 2019 Annual Passenger Count Correspondence as of 06-26-2019 Correspondence as of 07-10-2019
June 6	Special Meeting Agenda Packet	Special Minutes Minutes	Findings & Award of Energy Service Contract for Energy-efficient Lighting Retrofit at Caltrain Stations Electric Train Reconfiguration & Bike Improvements at Caltrain Stations San Jose Diridon Station Fiscal Year 2020 Proposed Operating and Capital Budgets Correspondence as of 05-30-2019 Correspondence as of 06-4-2019
May 2	Notice of Cancellation of Special Meeting Agenda Packet	Minutes	Caltrain Business Plan - April 2019 Notice of a Public Hearing on Energy Service Contracts for Energy-efficient Lighting Retrofit at Caltrain Stations Caltrain Business Plan - Quarterly Update - May 2019 FY2020 Preliminary Operating and Capital Budgets Executive Summary Survey of Likely Voters Correspondence as of 04-25-2019
April 4	Agenda Packet	Minutes	25th Avenue Grade Separation Correspondence as of 03-27-2019 Key Caltrain Performance Statistics - Ridership
March 7	Special Meeting Agenda Packet	Special Minutes Minutes	Update and Discussion on Plans and Policies Influencing the Use of JPB Property Update on TIRCP Project: EMU Configuration & Bike Improvements at Stations Update on 25th Avenue Grade Separation FY2019 Rail Operations Performance FY2019 Safety and Security Performance Correspondence as of 02-28-2019
February 7	Agenda Packet	Minutes	Regional Means-Based Fare Pilot Program San Jose Diridon Station FY 2019 Q1 Rail Operations Performance Quarterly Safety & Security Performance Review FY 2019 Q1 Correspondence as of 01-31-2019
January 10*	Special Meeting Agenda packet	Special Minutes Minutes	Caltrain Business Plan Quarterly Update Update and Discussion on Plans and Policies Influencing Use of JPB Property FY 2019 1st Quarter Rail Operations Performance FY 2019 Quarterly Safety and Security Performance Correspondence as of 01-3-2019
*Second Thursday Agendas and Minutes are downloadable PDFs unless noted otherwise.

View past Board of Directors Agendas and Minutes HERE.

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