Temporary Installations

Procedure for Obtaining a Right of Entry Agreement for Temporary Installations or for Access to the Right of Way

Right of Entry Agreements will allow a third party onto JPB property for a short period of time to perform tasks such as painting the back of a building. It will also allow temporary installations onto our property such as shoring or a construction office/trailer. The following is a listing of the typical procedures for executing a Right of Entry Agreement:

Step 1 – Click on the following to download the Permit Application and Checklist (PDF, 54KB). Review the application and checklist thoroughly, then fill in the requested information. Then either email a PDF file of the completed application or fax the completed application to either the email contact address or fax number shown above.

Step 2 – Upon receipt of the completed application, the JPB will generate a rough estimate of the cost to the JPB to support the project. After the estimate is complete, JPB will complete a Service Agreement which provides for reimbursement of all costs associated with the project, including obtaining the Right of Entry Agreement. Then we will either email a PDF file or mail two copies (one original for each party) of the agreement to the Applicant for signature. This step typically takes 5 business days.

Step 3 – Sign both copies of the Service Agreement, enclose the check for the estimated reimbursable costs, including the $250 permit application fee and RPLI insurance (if applicable), and mail both copies to the Third Party JPB Manager.

Step 4 – Upon receipt of the Applicant’s signed Service Agreement and the check for the fee and estimated reimbursable costs, the JPB will sign both copies of the agreement and return a fully executed copy to the Applicant for their records. This step typically takes up to 10 business days.

Step 5 – The JPB will prepare a Right of Entry Agreement and will either email a PDF file or mail two copies of the agreement to the Applicant. A sample of the Right of Entry Agreement is available for viewing on the "Applications, Agreements and Forms" area. This step typically takes anywhere from 10 to 20 business days, depending on the complexity of the work.

Step 6 – Sign both copies of the Right of Entry Agreement and return both copies with the required insurance certificates to the JPB.

Step 7 – Upon receipt of the Applicant signed Right of Entry Agreement, the JPB will sign both copies of the Agreement and return a fully executed copy to the Applicant for their records. This step typically takes approximately 10 business days.

Step 8 – A Site Specific Work Plan (SSWP) Application can be found at the end of the Operating System Interface document (PDF, 63KB). Fill in the requested information, attach the work plan and design plans for the proposed work, and mail the package to the address shown above. The SSWP Application covers one week of work and the first SSWP Application must be submitted a minimum of 6 weeks prior to the proposed date that the work is anticipated to begin. Each additional week that work is proposed requires a separate SSWP Application that must be submitted a minimum of 3 weeks prior to the proposed date that the work is anticipated to occur. The SSWP work plan is described in the Operating System Interface document.

Step 9 – Upon receipt of the Applicant's SSWP Application, the JPB will review the SSWP, and if needed, will request revisions until the SSWP is determined to be acceptable. This step typically takes approximately 5 to 10 business days depending on the complexity of the work.

Step 10 – Every Wednesday the JPB holds a “Weekly SSWP Coordination Meeting” (Coordination Meeting) to review and schedule the railroad flagman and other resources necessary to provide protection for the proposed work within the right-of-way. The JPB will inform the Applicant the date their proposed SSWP will be reviewed, and after the Coordination Meeting inform the Applicant if their SSWP has been approved. Typically the proposed SSWP is reviewed at the Coordination Meeting three weeks after its submittal to JPB staff. If the proposed SSWP is found to be incomplete, it can take up to three additional weeks to gain approval.

Step 11 – Once the SSWP has been approved, the JPB will issue a SSWP approval document and send it to the Applicant indicating when the work can commence. This permit will include the conditions of approval.

Step 12 – Click on the following link to read/download the Owners and Contractors Pre-Construction Checklist (PDF, 29 KB). Review the checklist to insure all of the conditions listed have been satisfied. A copy of the SSWP approval document must be at the job site location when the work is being performed.

Step 13 – Steps 9 through 13 above are then repeated for each additional week SSWP that the Applicant requests.