MEMBERS PRESENT: Michael Nevin (Chair), John McLemore (Vice Chair), Maria Ayerdi, Mike Burns, Arthur Lloyd, Sophie Maxwell, Steve Schmidt, Manny Valerio, Ken Yeager, Sue Lempert (MTC Liaison)

STAFF PRESENT: Mike Scanlon, David Miller, Jim Gallagher, Cheryl Cavitt, George Cameron, Roger Contreras, Chuck Harvey, Rita Haskin, Jerry Kirzner, Aurora Jose, Liz Wiecha

Chair Nevin called the meeting to order at 10:05 a.m. Ms. Lempert led the pledge of allegiance to the flag.

PUBLIC COMMENT

Ed DeLanoy, San Carlos, spoke on a lecture he recently attended where R.E.G. Davis, curator of Air Transport concluded, in general, travel for distances of up to 400 miles could be better served by high-speed rail. Mr. DeLanoy stated this might influence planning for possible expansion of the Bay Area's commercial airports. He also mentioned he had a pleasant conversation with Lou Turpin regarding direct connection of High Speed Rail to the airport.

Norman Rolfe, San Francisco, suggested reexamination of the RRX bus schedule. The last service runs at 8 p.m. He stated by ending the bus service at 8 p.m., Caltrain will definitely lose ridership for those who stay out later than 8. Because there is no transportation returning home, people will drive going to and coming back from their destinations.

Joseph Dittberner, Sunnyvale, who gave his speaker card late, had a one-on-one conversation regarding his concern with Director Valerio.

CONSENT CALENDAR

Upon request of Director Burns, Item (c) pertaining to Grant Funds for Clean Air was severed from the consent calendar. The Board, by unanimous vote, approved items (a) Adoption of Minutes of May 2, 2002; and (b) Statement of Revenues and Expenses, April 2002.

3. Authorization to File an Application for Grant Funds for Clean Air in the Amount of $1,000,000 for the Support of the Caltrain Shuttle Bus Program
   Director Burns questioned how determinations were made with regard to shuttle bus service receiving such funds. Ian McAvoy responded there are standards that should be met and there is also a priority process. Grant applications are given to existing shuttles and potential new ones.

   Director Burns asked if these funds could also be made available to San Francisco. Chuck Harvey, Chief Operating Officer, responded the Bay Area Air Quality Management District that oversees the grant applications does not look at areas with numerous existing transit services. They look for opportunities to fund connecting services where there is not a lot of existing bus service. Caltrain shuttle buses are designed specifically to provide a transportation link for Caltrain customers who, otherwise, may not be riding Caltrain if they could not get from the Caltrain station to another location. Shuttle service is funded partially by employers. Passengers do not pay any fare.

   The Board, by roll call, unanimously approved the proposed action (Resolution No. 2002-17).
   
   

CHAIRPERSON'S REPORT

There was no report at this time.

MTC LIAISON REPORT

Ms. Sue Lempert reported the Bay Crossing Study will meet in this Auditorium on June 19th at 1:30 p.m. Final recommendations will be discussed at the meeting prior to presenting to the commission. The ABAG-MTC merger is still moving forward. In relation to the Capital Budget that is scheduled for action today, she commented electrification is very important. She encouraged the Board members to exercise their leadership and go forward with it.

REPORT OF CITIZENS ADVISORY COMMITTEE (CAC)

Mike Rodriguez, CAC Chair, reported:

• Three members of the JPB CAC attended each public hearing held at San Francisco, San Mateo and Santa Clara regarding the proposed schedule changes.
  
  
• CAC members, Rita Ching of Santa Clara County and Sam Shank of San Mateo are resigning from the Committee effective next month. Mr. Rodriguez recognized Ms. Ching for her efforts in developing the CAC by-laws, and Mr. Shank for his contribution towards the improvement of the Caltrain web site.
  
  
• He noted the CAC's unanimous support for the adoption of the accelerated electrification program.

REPORT OF THE EXECUTIVE DIRECTOR

1. Caltrain Performance Report
   Executive Director Michael Scanlon reported average weekday ridership decreased by 9.3 percent. On-time performance is at 94.2 percent compared to 94.8 percent at the same time last year. He noted this has been the 18th consecutive month wherein on-time performance has been over the 90 percent mark. Shuttle Service showed signs of slight recovery. Baseball ridership is up 3 percent over last April.
   
   

Mr. Scanlon further reported:
• At the KFOG Kaboom Event last month, Caltrain carried about 9,000 people for the event alone. Extra cars and extra trips were added due to heavy demand.
  
  
• Public meetings on the proposed reduction of Caltrain trips from 80 to 76 are going on. Public input will be accepted until June 14.
  
  
• At the "Bay to Breakers" run, SamTrans buses had about 1,250 riders in the morning, that headed to the race. Due to inclement weather, people went home by regular scheduled bus service throughout the day. On the final scheduled return trip, ridership was over 300.
  
  
• On May 15 last month, at the "Operation Lifesaver" event for children, about 300 school children went from San Jose to Gilroy and back. As part of overall safety program, reaching out and teaching children at very young age will pay dividends down the road.
  
  
• "Kids are Giants Too" event held on May 29 went very well. Round trip service to PacBell Park was made available to the school children.
  
  
• Mr. Scanlon was pleased that the District was able to help out and congratulated everyone in San Francisco on the Muni groundbreaking event of the Light Rail Extension at 3rd Street.
  
  
• He presented the "Monthly Safety and Security Report" and called special attention to a partnership that is being done for safety in preparation for the work that will be done on the CTX.
  
  
• Upcoming events for the month of June are:
• June 23, Gay Pride Parade - Caltrain will provide extra round trips, and will also be running a longer scheduled train ride.
  
  
• June 28, groundbreaking event for the CTX Project (Baby Bullet) at the South San Francisco Caltrain Station.
  
  
• July 4, the steam engine car 2472 will be accommodated for a round trip from San Francisco to San Jose with one display stop in Redwood City.
  
  

2. Preview of Redesigned Web Site
   Rita Haskin, Chief Communications Officer, gave a video presentation on the new Caltrain web site that will be launched on Monday, June 10. She discussed its features and demonstrated getting access and doing navigation. Director Schmidt suggested making the Caltrain logo more visible while Director McLemore suggested putting a box for the public to put in their comments. Ms. Haskin said the development of the web site will continue and more changes will be made to make it more user friendly.
   
   
3. 76 Train Schedule Update
   Chuck Harvey, Chief Operating Officer, reported the public process on the proposed reduction of train schedule from 80 to 76 daily to meet the JPB FY 2003 Operating Budget objective has started. He reiterated feedback from the public will be taken until Friday, June 14. He noted staff will do their best to make necessary adjustments where needed. Concerns received were on the stopping patterns, particularly in South San Francisco. These concerns will be addressed. Stopping patterns in South San Francisco will be increased.
   
   Jeff Carter, Burlingame, hoped that stops on 22nd street would also be reexamined. He stated the patterns are different everyday. Also, because of the current budget crunch, he suggested going to legislators to get some help by increasing sales tax.
   
   
4. CTX Communications/Bus Bridge Update
   Mr. Harvey reported the first weekend closure is scheduled for July 6. The first replacement bus service (RRX) will operate on July 6 and 7. This service will be operated by SamTrans. Schedules have been published. The first San Francisco Giants home games after the shutdown are on July 13 and 14. The first BB routes to PacBell Park will run on that same weekend. Both SamTrans and VTA will be running this operation.
   
   Rita Haskin gave a presentation on all the outreach activities that are going on to get ready for the Caltrain weekend shutdown. She itemized all the methods adopted in getting information out to everyone (internal and external audiences, riders and non-riders) to make them aware of trains not running on weekends. Written informations are in different languages to reach the non-English speaking public. She also noted two pre-activity ambassadorships scheduled in San Francisco and Palo Alto. SamTrans employees will be handing out information and making station announcements at both sites. These sites were chosen since they have the highest ridership on weekends within the three counties.
   
   Director Burns inquired what is being done to coordinate with all of other operators on the corridor. Ms. Haskin informed that staff is working with Muni. The information will be on their web site and at their visual message signs at the metro stations. Same coordination is being done with VTA.
   
   Director Burns suggested working with the Giants in putting the information on their screen during the games. Ms. Haskin and Mr. Harvey assured that this could be arranged.
   
   Jeff Carter reminded that on special events happening in San Francisco, a lot of people go to the City. He hoped that all these riders would get rides because it is very important that people get a good experience. He also suggested staff working on a seamless transit connection so as not to inconvenience passengers holding monthly passes by paying additional fare. He added people buy monthly pass with the intention of using it on weekends.
   
   
5. Update on MUNI Shuttle Bus Service Executive Director Scanlon reminded that this item is a follow up of last month's approval of the Operating Budget. This piece was held out due to the concern on shuttles in San Francisco.
   
   Chuck Harvey gave an update on the San Francisco shuttle routes known as the "X" shuttles at the 4th and King station. He stated Muni runs three express lines for Caltrain and they are extended out to the Presidio for their customers. These routes are used only by Caltrain customers but as they extend out into the City, they are used by some other non-Caltrain riders. They are routes run by the JPB and the JPB subsidizes and collects fares. There are over a thousand daily morning riders. The p.m. riders disappear because they use various methods of transportation to get back to the station. Mr. Harvey stated between 25 and 30 percent of Caltrain riders in the morning coming in on Caltrain use shuttle routes.
   
   The JPB Board adopted the FY 2003 budget without provision for annual cost to operate these shuttle routes. An amount of $100,000 was dedicated to operate these shuttle routes for approximately 8 to 10 weeks, anticipating that Muni would be able to cut their runs, cancel the service and do public notices.
   
   Following the Board's request, staff looked at different options pertaining to this service. After working with San Francisco Muni, staff came up with the proposal that JPB would pay for the a.m. service only and will operate 14 of the current 28 a.m. trips. These trips were selected based on ridership. San Francisco has agreed to pay for the a.m. extensions beyond the downtown area to the Presidio and the p.m. 82 "X" trips coming back. San Francisco Muni has agreed to operate the level of service at $200,000 cost. In addition to the $100,000 that is already in the JPB approved budget, the JPB will be able to find the other $100,000 and operate the service for FY 2003. No additional member agency contributions will be required to fund the "X" shuttles at the proposed rate.
   
   Staff's recommendation is Board approval of maintaining the shuttle service to adopt the proposed reduced level of service and direct the completion of a revised Memorandum of Understanding with Muni for the operation of the service under the approved FY 2003 budget.
   
   Director Burns expressed concern that with the big demand for the service and the reduced number of routes, service level would not be attractive but given the budget situation that the JPB is facing, he understood the fiscal realities. He supported staff's recommendation with a reminder to keep an eye on this, to revisit this three months after its implementation and be able to act accordingly. He also pointed out that the most compelling complaint that he received with regard to this issue was that there was no public input or notification prior to the Board taking action on the budget. The Board actually voted to eliminate these services from the budget without any input from passengers of the shuttles. He advised that in the future, staff should exercise due diligence.
   
   Mr. Scanlon clarified that the original intent was to make the elimination effective sometime in late August so that notices and other necessary actions could be done. This component was excluded from the vote last meeting.
   
   Attorney Miller advised that the budget was adopted with the understanding that this matter will be revisited with anticipated modifications.
   
   The Board unanimously approved the proposed actions.

APPROVAL OF AWARD OF CONTRACT TO JOHN GLENN ADJUSTERS FOR CLAIMS ADMINISTRATION SERVICES FOR A THREE-YEAR TERM AT AN ESTIMATED COST OF $176,750 WITH TWO ADDITIONAL ONE-YEAR OPTIONAL TERMS

Gary Lambert, Manager of Risk Management, proposed approval of award of contract to John Glenn Adjusters for the handling of public liability claims against the JPB which fall within the self-insured retention and deductibles.

The Board, by roll call, unanimously approved the action (Resolution No. 2002-18).

APPROVAL OF PROPOSED DBE OVERALL ANNUAL GOAL FOR FY 2002-2003

Raymond Lee, DBE Officer, stated the goals were analyzed in accordance with the prescribed Federal methodologies that include availability of DBEs in the work areas. As part of the Federal program, the JPB is required to publish the goals in the newspapers to solicit public comments. The DBE Review Committee is recommending Board approval of publishing the proposed goals and in the event that there are no public comments that require a change to the proposed goals, that the Executive Director be authorized to formally adopt the goals.

After Mr. Lee had addressed questions from Director Maxwell, the Board, by roll call, unanimously approved the proposed actions (Resolution No. 2002-19).

APPROVAL OF THE CAPITAL BUDGET

Ian McAvoy, Deputy Chief of Development, reported the JPB has been implementing the Rapid Rail Program for the last four years. For the time being, work is being done under the principles of the previous Rapid Rail Program. He stated staff is committed to its accelerated implementation. Mr. McAvoy illustrated the funding and the projects that were implemented through the years. He also showed what projects were done and what are still needed to be done. He outlined the components of the FY 2003 budget and the projects that are lined up, some of which are the rehabilitation of the railroad and electrification.

Mr. McAvoy presented two budgets for examination of the Board, namely Budget 1 and Budget 2. Budget 1 , supported by San Mateo and San Francisco SCC members, includes funding for the acceleration of the Rapid Rail Program and electrification; while Budget 2 is a Rapid Rail only budget. It does not provide funding for electrification. Budget 2 is supported by VTA. Budget 1 is an $83 million budget while Budget 2 is $74 million. The difference is $8.6 million, which is the electrification component of the budget. This amount translates to $2.7 million for each of the three JPB agencies. Mr. McAvoy also described the local match requirements.

Public Comments:

• Vaughn Wolffe, RailPAC, commented electrification is the only part of the Rapid Rail Program that the citizens proposed. Not doing it for 10 or 15 years is not an option because this is one thing riders wanted and are willing to pay for. They voted for this in Measure A.
• Norman Rolfe, San Francisco, cited the great advantages of electrification and encouraged the Board to proceed with it.
• Jeff Carter, Burlingame, recommended adoption of Budget 1 and asked that the Board keep it moving. He reminded delay on the project would make it more expensive.
• Eugene Bradley, Santa Clara VTA Union, disagrees with VTA in supporting Rapid Rail Project only instead of Rapid Rail and electrification. He stressed that electrification will put Caltrain in the 21st century as a viable, regional transit choice for riders along the Peninsula and Santa Clara County. He requested approval of Budget 1.
• Andy Chow, Bay Rail Alliance, encouraged the Board to support Budget 1 because of its benefits to the riders. He pointed out that VTA should help electrify.
• Paul Wendt, Belmont, urged the Board to keep electrification in the budget. He reminded that people in Santa Clara County did include electrification in Measure A.
• Patrick More, Sierra Club, talked about air pollution. Electric trains are quicker, quieter and not as air polluting. It is a great solution to a lot of issues.
• Bruce Jenkins, TRAC, speaking also for himself, pushed for the approval of the budget with electrification.

REPORT OF LEGAL COUNSEL

Attorney David Miller reported the closed session deals with a settlement of a condemnation action, real estate acquisition involving the Lenzen Maintenance Facility